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mariekeele
February 23, 2021
Question

Employee billable rates

  • February 23, 2021
  • 46 replies
  • 161 views

I am looking to update the default billable rate for our employees in Quickbooks Online. I have searched everywhere but cannot find the list of employee billable rates, only cost rates and product/service rates.

This is for the rate that is auto-entered on timesheets as the billable rate.

    46 replies

    K_Siman
    K_Siman
    Level 1
    February 23, 2021

    Hello @mariekeele! It's good to see you here in the Community. I'm happy to help you with your employee rates. 

     

    The rate that comes into TSheets from QuickBooks Online is the cost rate you set up on the Employee Information page within QBO. That's the time that you use to pay your employees for payroll. The time that you use in invoices will use their billable rate.

     

     

    In their profile is also where you can make their billable rate default as well. This can't be updated on a company level, it's done individually within their profile. You can, however, run a report to give you a list of the employees and their billable rates. Here are those steps:

    1. Log in to QuickBooks Online as the admin.
    2. Go to Reports on the left menu and search "Employee Contact List".
    3. Click on the little gear icon in the upper right-hand corner of the report.
    4. Click on Show More under Change Columns.
    5. Select the box next to Billable Rate.
    6. Click on the white space to apply (there's no save option).

     

     

     

     

    If you have any further questions or need any clarifications, please don't hesitate to respond to this post. All of us here in the Community are eager to help. :)

    robinsmootdotcom
    February 2, 2022

    I am having the same problem, but these screenshots are outdated and that report no longer shows up in the list. Can you please provide current instructions for how to assign a default, global billing rate to an employee without having to manually update individual timesheets. Please and thank you?! None of the instructions in this thread offer a real solution.

      TConsult12
      September 30, 2022

      I've run into the same problem. Help me understand this.

       

      The option to assign a billable rate per employee was an option at one time and now no longer is?

       

      Your copy and past responses offer little help as the interface has changed. Can you please update the screenshots to 2022?

       

      If your suggestion is to update each time card and modify the billable rate individually is completely impractical and is not a solution at all. Some employees might have 60-80 time entries per billing cycle.


      I wholeheartedly agree! This is definitely an ongoing issue that was available in Desktop. How do we get an update on the status of this time wasting problem? 

       

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