Question

Enter Journal Entry without choosing a customer for AR account

Forum|Forum|4 years ago
March 31, 2022
9 replies
216 views

I need to make an entry to adjust the accounts receivable general ledger account but I need to be able to do it without choosing a customer name.

Entry:

Misc $40.72 Debit

Accounts Receivable $40.72 Credit

It's no specific customer, the gl doesn't match the A/R Summary Report and I just need to adjust to balance.

QuickBooks Enterprise Suite

BigRedConsulting

Level 15

Every entry using an AR account must use a customer name. This way, the sum of the customer balances is the same as the AR account balance.

I'd expect a report that includes all customers and their balances to be the same as the AR balance, at least if dated after the last AR account. Still, the report isn't specially designed/implemented to match the AR account balance. When it doesn't, it might mean there is something amiss, but not something that a Journal can fix.

If you Verify your company (File | Utilities | Verify) does it come out clean? If so, then the AR account balance (all account balances, really) agree with the data recorded in them.

N

newyorktutor

I have a similar predicament. I want to move the total in A/R to another Receivables account in order to make the year-end Balance Sheet more specific. I tried to make a journal entry but like the other "caller" do not have a specific name. thanks

J

john-subskribe

Hello there, @newyorktutor. I want to ensure you'll be able to record the journal entry correctly in QuickBooks Desktop (QBDT).

To ensure that you'll be able to transfer the total of one Accounts Receivable account to another by making a journal entry without any problem, I highly recommend consulting with your accountant. This is to ensure that you accurately account for the entries and avoid messing up your books. They can also advise you and provide alternative methods for entering the transaction that do not have specific names.

If you're not affiliated with one, you can use our Find an Accountant tool to look for an accounting professional in your area. To do so, simply enter your City or Zip code.

When you're ready, use this article as a guide to enter journal entry transactions: Create a journal entry in QuickBooks Desktop for Windows or Mac.

I've also added this resource to help you keep track of your customers' transactions as well as your accounts receivable: Get started with customer transaction workflows in QuickBooks Desktop.

I'm always here to provide further assistance if you have any other questions about recording a journal entry in QBDT. Please don't hesitate to leave a reply below. Have a good day ahead and stay safe.

How is this not a configuration to allow debits/credits to Accounts Receivable account without needing to input a Name?

E

ecosta

I recommend creating a general customer name for these type of entries such as "accrual." That's what I use to accrue AR at the end of the year.

K

kas1

@ecosta How do I then bring up the customer account under “Account” in the General Journal entry? I keep getting the warning ‘Transactions to accounts receivable must include a customer.”

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