Entered/Last Modified -- Last Modified By

Big-Al · ‎November 09, 2022

I printed out a report of Journal Entries for the current and the prior year, as we've had a lot of different hands in the soup, and the CPA doing 21 taxes made a series of entries to get things "in shape". Well, ..... Anyway, when I printed the report, there were some entries that showed my login and recent date, but these where when I viewed some of the entries to see what accounts were hit ... but I didn't "modify" anything, just viewed them.

So is the "Entered/Last Modified" really more "Last Seen" than "Last Modified"? Is there some setting that allows entries to be viewed without updating the "...Last Modified" data?

Thanks in advance.

BigRedConsulting · ‎November 09, 2022

Viewing a transaction and not saving changes to it won't modify the date or the last user to change the transaction. That requires an actual change.

So, not sure what you're seeing / why it says the Admin changed the transactions if you (the admin) didn't. You can use the Audit Trail report to see the current and past versions of a transaction, and in many cases see the change, if it's tracked (not all changes are).

Notably, changes that are tracked include fields that aren't on by default on the report; You can modify the report and add more columns for fields that might have been changed.

View solution in original post

BigRedConsulting · ‎November 09, 2022

Viewing a transaction and not saving changes to it won't modify the date or the last user to change the transaction. That requires an actual change.

So, not sure what you're seeing / why it says the Admin changed the transactions if you (the admin) didn't. You can use the Audit Trail report to see the current and past versions of a transaction, and in many cases see the change, if it's tracked (not all changes are).

Notably, changes that are tracked include fields that aren't on by default on the report; You can modify the report and add more columns for fields that might have been changed.

Big-Al · ‎November 09, 2022

Ahhh! Thank you. I might have added some columns to see more than the original view provided, so if that is considered a "change", that may be the cause. I was interpreting the "modified" to mean something specific in the data being modified, not simply the presentation of the data on screen or report. Thanks.

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