Question

Expense report for transactions without an associated project

Forum|Forum|5 years ago
November 2, 2020
40 replies
107 views

I need to run a report to capture expenses entered for which I may have missed adding a project. Is there a way to do this?

QuickBooks Online

IamjuViel

Level 8

Greetings, @eknelsongroup.

You can generate and customize your Transactions List by Vendor report. This way, you can see a list of transactions grouped by vendors for a specific date range. I can guide you on how to do it.

Go to the Reports menu.
Scroll down to the Expenses and Vendors section.
Double-click on the Transaction List by Vendor report.
Click the Customize button.
Set the report Date Range.
Expand the Filter section.
From the Transaction Type drop-down, select bills, expense, checks, time and etc.
Click the Run Report button.

Once completed, you can open each expense transaction manually and assigned it to a specific Project. You can save the customization you've created for future use.

Visit us here again if you have other questions about generating expense reports in QuickBooks. I'm just a few clicks away.

IamjuViel

Level 8

Helping our customers achieve their goal is my priority, @eknelsongroup.

Were you able to generate an expense report in your account using the steps I've shared above?

Know that the Community and I are always here to address your concerns. Wishing you continued success!

E

eknelsongroupAuthor

No. I followed those steps and there is no filter for "project."

I am looking to identify transactions that have NOT been associated with a project. Even a list of all transactions that also shows the associated project would work.

This answer does not seem to help me.

F

Flipped Out investments

Was this ever actually solved? Those answer above still don't help. Lol.

I can't find a way to sort expenses by project at all.

MJoy_D

QuickBooks Team

Thank you for posting here in the Community, @Flipped Out investments.

I can provide additional information on how to sort expenses by project.

You can generate a Project profitability report in QuickBooks Online (QBO) to view all the expense accounts under that project and then customize it to only have the expense accounts.

Let me show you how:

Go to the Projects menu and then select the Project that you're trying to run a report.
Select the View link on the Project profitability under the Project Reports tab.
Pick the Customize button and go to the Filter section, tick the Distribution Account box and select All Expenses Accounts.
Choose Run report.

You can refer to the following article for more information about this: Track income, costs, and profitability by project.

Here's an article for more information on how to customize a report: Customize Reports In QuickBooks Online.

Let me know if there's anything that you need in generating the report that you need. I'm always here ready to answer them for you. Take care and have a great day ahead!

U

userhudthudson

I appreciate you for getting back to us, @sequoia.

I want to make sure I provide you the best fix to get around the issue. Were you able to perform the troubleshooting steps shared by my colleague LieraMarie_A above? If not, I recommend doing it so to isolate the issue.

If you have and the issue remains, I suggest contacting our support team. One of our live agents can look into your account and see why your report doesn't have customer:project displayed. You can reach out to them by following these steps.

Go to the (?) Help icon in your QuickBooks Online (QBO) account.
Select the Search tab.
Click Contact Us.
Enter a brief discussion of your concern and click Continue.
Select either Chat with us (if you preferred messaging) or Give us a call.

You can also use this article for more details and ensure to review their support hours to know when agents are available: QuickBooks Online Support.

Once everything is in place, you might want to check out these links for future reference. These contain steps on how to modify and access your reports outside QBO:

I'm all ears if you have other follow-up questions about customizing and managing your reports. It's always my pleasure to help you in running your business seamlessly. Keep safe and have a great day ahead!

I have a question about this topic. When is Quickbooks going to develop critical feature and properly train the self proclaimed support "experts" to first, understand the question (there are two years of solutions offered and none of them address the actual issue), and second, develop at least a ground level of competency in the support personel?

U

userhudthudson

Dear QB,

We are still waiting for a solution. It has been two years and eight days.

Sincerely,

Patience

J

jymcnabb

I don't think QB has any intention of producing high level accounting software. On that note, anyone know of any other accounting software for a small construction business? I have spent tens of hours to no avail.

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