Question

Expense report for transactions without an associated project

Forum|Forum|5 years ago
November 2, 2020
40 replies
113 views

I need to run a report to capture expenses entered for which I may have missed adding a project. Is there a way to do this?

QuickBooks Online

IamjuViel

Level 8

Greetings, @eknelsongroup.

You can generate and customize your Transactions List by Vendor report. This way, you can see a list of transactions grouped by vendors for a specific date range. I can guide you on how to do it.

Go to the Reports menu.
Scroll down to the Expenses and Vendors section.
Double-click on the Transaction List by Vendor report.
Click the Customize button.
Set the report Date Range.
Expand the Filter section.
From the Transaction Type drop-down, select bills, expense, checks, time and etc.
Click the Run Report button.

Once completed, you can open each expense transaction manually and assigned it to a specific Project. You can save the customization you've created for future use.

Visit us here again if you have other questions about generating expense reports in QuickBooks. I'm just a few clicks away.

IamjuViel

Level 8

Helping our customers achieve their goal is my priority, @eknelsongroup.

Were you able to generate an expense report in your account using the steps I've shared above?

Know that the Community and I are always here to address your concerns. Wishing you continued success!

E

eknelsongroupAuthor

No. I followed those steps and there is no filter for "project."

I am looking to identify transactions that have NOT been associated with a project. Even a list of all transactions that also shows the associated project would work.

This answer does not seem to help me.

F

Flipped Out investments

Was this ever actually solved? Those answer above still don't help. Lol.

I can't find a way to sort expenses by project at all.

MJoy_D

QuickBooks Team

Thank you for posting here in the Community, @Flipped Out investments.

I can provide additional information on how to sort expenses by project.

You can generate a Project profitability report in QuickBooks Online (QBO) to view all the expense accounts under that project and then customize it to only have the expense accounts.

Let me show you how:

Go to the Projects menu and then select the Project that you're trying to run a report.
Select the View link on the Project profitability under the Project Reports tab.
Pick the Customize button and go to the Filter section, tick the Distribution Account box and select All Expenses Accounts.
Choose Run report.

You can refer to the following article for more information about this: Track income, costs, and profitability by project.

Here's an article for more information on how to customize a report: Customize Reports In QuickBooks Online.

Let me know if there's anything that you need in generating the report that you need. I'm always here ready to answer them for you. Take care and have a great day ahead!

L

lin_jcaj

Level 9

So I did exactly what you said but every item that is blank...when I pull it up in Quickbooks it DOES have a customer/project. This is so very important to those of us that actually invoice based off of expenses!! There are no reports to check data entry of bills and expenses!! We need a report that lists transactions without a customer/project!!

I appreciate you for joining this thread, Castle.

I've got a workaround you may consider doing to get the data you needed on the report. What I can suggest is to pull up the Transaction Detail by Account. Then, customize it to show the expense transactions, and then export the report to Excel. From there, delete all transactions that are linked to a customer/project. Please follow these steps:

Go to the Reports menu, then search and select Transaction Detail by Account.
Click the Customize button. From the General section, make sure that the Report period is set correctly. Proceed to the Filter section.
On the Transaction Type drop-down, select the expense transaction types.
In the Account drop-down, mark the accounts you'd like to be included in the report.
Tap Run report.

Then, export the report to Excel.

Also, I suggest sending feedback to our developers to help them know what's best for your business. Here's how:

Go to the Gear icon at the top.
Select Feedback.
Enter your comments or product suggestions. Then select Next to submit feedback.

If there's anything else I can do for you @Castle, let me know by leaving a comment below. I'm always here to help. Have a nice day!

U

userhudthudson

Dear QB,

We are still waiting for a solution. It has been two years and eight days.

Sincerely,

Patience

J

jymcnabb

I don't think QB has any intention of producing high level accounting software. On that note, anyone know of any other accounting software for a small construction business? I have spent tens of hours to no avail.

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