Insufficient funds

Forum|Forum|4 months ago
March 18, 2026
1 reply
34 views

I had a situation where quickbooks payroll debited in my bank account for taxes and an employee salary payment. It was returned insufficient funds then redebited next day and went thru properly. How do I record the Credit back to my back account and then the redebit a day later. For taxes and payroll.

Thanks

Workforce Payroll

Best answer by JayCaeR

WHo is the vendor with both entries the deposit and then re-debiting..

Thanks

Hello there, Grimayoj. Since QuickBooks or Intuit initiated the withdrawal and re-debit, using their name provides the clearest audit trail for these entries.

Or, you can use any name that suits your preference and helps you recognize these transactions in your records during manual reconciliation.

If you have other concerns, leave your reply below. We're always here to help.

Janiqueca_T

QuickBooks Team

Hello there, Grimayoj. I can see how this NSF situation would create some confusion about what needs to be recorded on your end. Let me help clear this up for you.

When you processed your payroll, the QuickBooks Online Payroll system already recorded the payroll expenses and tax liabilities correctly in your books. Those entries happened when you ran the payroll, not when the money moved from your bank account.

Simply match the bank transactions as they appear in your bank register. When you connect your bank feed or reconcile, you’ll see the original debit attempt, the NSF return (credited back), and the successful re-debit the following day.

Need help with matching? Our QuickBooks Live Expert Assisted team can walk you through with one-on-one support made just for your business.

Feel free to reply below if you have further questions. We're here to help.

GrimayojAuthor

I Manually do my bank reconciliation so it doesnt show the deposit back int the account and the subsequent redebit... How do I do that part?

thx

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