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June 17, 2024
Solved

recreate voided paycheck in previous year

  • June 17, 2024
  • 2 replies
  • 14 views

I reissued an employee's lost paycheck from 2023 in 2024.

I incorrectly voided the 2023 check rather than the 2024 one. That has resulted in QB creating new payroll liabilities in 2024 for amounts that were already submitted/paid in 2023.

How do I reverse all of this and start again?

Is it possible to restore/recreate the 2023 check?

Thanks for any help.

 

Best answer by Erika_K

You've come to the right place, jlthies. I'm here to ensure you can restore the voided 2023 paycheck and ensure you can clear out the payroll liabilities. Let's collaborate to reverse the created transactions.

 

Recreating an employee's paycheck in 2024 will generate new payroll liabilities specific to it with a Pending status. In your case, we'll need to delete the 2024 paychecks to eliminate its associated payroll liabilities.  Afterward, recreate the 2023 paycheck using your pay stubs as a reference. Upon completing this action, review the details carefully and record them accordingly.

 

On the other hand, if you don't have a copy of your pay stubs, I recommend restoring the backup file of your company before changes were made to your payroll. 

 

Furthermore, you can refer to this article to learn more about handling lost paychecks in QuickBooks: Replace a lost or expired paycheck.

 

Ensuring accurate payroll processes is indeed important jlthies. I remain committed to providing the resources and guidance necessary to guarantee a seamless payroll experience for all QuickBooks users, fostering employee productivity across different industries.

2 replies

Erika_KQuickBooks TeamAnswer
QuickBooks Team
June 17, 2024

You've come to the right place, jlthies. I'm here to ensure you can restore the voided 2023 paycheck and ensure you can clear out the payroll liabilities. Let's collaborate to reverse the created transactions.

 

Recreating an employee's paycheck in 2024 will generate new payroll liabilities specific to it with a Pending status. In your case, we'll need to delete the 2024 paychecks to eliminate its associated payroll liabilities.  Afterward, recreate the 2023 paycheck using your pay stubs as a reference. Upon completing this action, review the details carefully and record them accordingly.

 

On the other hand, if you don't have a copy of your pay stubs, I recommend restoring the backup file of your company before changes were made to your payroll. 

 

Furthermore, you can refer to this article to learn more about handling lost paychecks in QuickBooks: Replace a lost or expired paycheck.

 

Ensuring accurate payroll processes is indeed important jlthies. I remain committed to providing the resources and guidance necessary to guarantee a seamless payroll experience for all QuickBooks users, fostering employee productivity across different industries.

jlthiesAuthor
June 17, 2024

Thank you. I was finally able to reach live support and this is exactly what we did. It appears to have worked.

July 29, 2025

Did you have any help with this issue?  I have a similar 2024-2025 issue

 

Rainflurry
Level 11
July 29, 2025

@vjaske 

 

If you need to reissue a paycheck in 2025 for a 2024 paycheck, create a bank deposit in QB for the net amount of the paycheck.  Then, reissue the check.  Use the same 2025 date on both the deposit and the check.  The next time you reconcile, clear the old paycheck against the deposit and clear the newly issued paycheck when it clears.  This keeps all 2024 payroll reports and reconciliations accurate and simply reissues the check.