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EnglishTea
June 14, 2021
Question

File Folders in my 'Open a Company' Folder

  • June 14, 2021
  • 7 replies
  • 54 views

QuickBooks Forum,

 

I work in a small Family Office and use QuickBooks to manage the financials of my clients. As such, I have many separate "QuickBooks Companies". My problem is as follows:

 

When I go to open a company file (File > Open or Restore Company > Open a Company File) the destination it takes me to includes a whole bunch of "File Folders" in addition to the "QuickBooks Company Files". I don't want these "File Folders" here, I have tried moving them to another location but then QB automatically creates new "File Folders" in their place. My questions are:

 

1. What are the files for? Do they contain the PDFs that I attach to my checks? Can I delete them?

2. How do I make it so that they don't appear in this file so that I don't have to scroll past them every time I change companies?

 

Thank you,

EnglishTea

 

7 replies

BigRedConsulting
BigRedConsulting
Level 15
June 14, 2021

If QuickBooks automatically re-creates the folders then deleting them won't be effective.

 

There are several different folders it will create to store attachments, tax forms, indexing files, signature files, company logo files, and perhaps other types of files.

 

For example,

If the folder name ends with  " - Images" then it'll contain your logo, signature file, and perhaps other files.

If it ends with ".QBW.SearchIndex", then it's for the file's search index.

 

EnglishTeaAuthor
June 14, 2021

BigRedConsulting,

 

Thank you for the reply. The folder name ends in "qbw.SearchIndex" so it is a search index file. Not a whole lot I can do with this information...

 

I really just want the folders to not show up when trying to "Open a Company". They never used to. Please let me know if you have a solution.

 

Thanks,

EnglishTea

MariaSoledadG
MariaSoledadGQuickBooks Team
QuickBooks Team
June 15, 2021

I'm here to provide the information you need so you'll be able to open the file easily, EnglishTea.

 

When searching a company file, all the files will show on the list based on the related keyword that you use in QuickBooks. You'll want to locate your files using a wildcard search of File Explorer. To do so, here's how:

  1. Open the Windows Start menu.
  2. Type File Explorer into the search and open File Explorer.
  3. Select My Computer or This PC from the navigation bar. 
  4. In the search field, be sure to include the asterisk (*) before the extension type (*.qbw, *.qbb) to find all corresponding files. You may also search for *.qb for QuickBooks.

Please read this article for more information: Locating Backups and Company Data Files. You'll also want to manage privacy, security, and data settings in your account. I've included this for your guide: Data And Security.

 

If there's anything else that you need help with, feel free to message us here. We're always here to make you covered. 

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