Skip to main content

SUMMER SAVINGS 90% OFF QuickBooks for 3 months* Ends 8/27

Buy now
Switch to QuickBooks and 70% off for 3 Months
December 13, 2019
Question

Matching receipts after transaction had been posted

  • December 13, 2019
  • 8 replies
  • 157 views

I believe in getting accounts updated as quickly as possible to keep balances in check.  When using the BANKING function, after clicking update, the transactions start to populate the REVIEW section.  However, because I have hundreds of AUTOMATED RULES, these transactions get automatically entered.

 

This Receipts App on my (and my client's) phone is a wonderful tool.  In the past in order to attach receipts to transactions, either scanning or picture taking was required then saving to a centralized folder Onedrive or Google Drive), and then uploading or attaching it to the transaction itself.

 

So then, what's the issue? Using the Receipts App is great for getting the receipts in for review.  However, I never get the option to MATCH it to an existing transaction.  I do need to edit the details for the vendor name, as well as the accounts of which they were paid from and where they get expensed to.  After this is done, I only get the option to CREATE the expense.  If I choose this option, I now have two entries for the same transaction.  I then need to delete the automated transaction, which then causes yet another issue.  I will need to go to the Rules, turn off Automatic, delete the transaction, go back into Banking Review for that credit card, choose Exclude from the list, then go back to Rules and turn automatic back on - PHEW!!!  This is a hell of a lot of work for one simple transaction. Okay - just convinced myself.  Go back to scanning or picture taking and manually upload the receipt - TADA!  Problem solved...

 

Is this APP only meant to be used in ONE direction?

Is there a way to grab the image already in the review section and attach it to the currently uploaded and entered transaction?  If so, where are they stored so I can grab them?

8 replies

Level 9
December 13, 2019

Hello @Budget Friendly Bookkeeping,

 

I want to let you know that your voice matters and I'm taking notes of your feedback and submitting it directly to our engineers. As of this time, there isn't an integrated way that'll let you match your downloaded transactions to your uploaded receipts.

 

In the meantime, you may want to consider matching your existing transactions from your downloaded transactions. Or manually creating it from your uploaded receipts.

 

In addition, here's an article you can read to learn more about managing your downloaded transactions and uploaded receipts:

In case you need some related articles in managing your bank account, you can always visit our Banking and Bank Feeds page for reference.

 

If thee's anything else that I can help you with, please let me know in the comment section down below. I'll always be around ready to help.

December 13, 2019

I guess I've been doing both Accounting - specifically with QB and IT for far too long and am glad I'm retired ;).  It just amazes me as to why I find all the things I need aren't available...  Just like the days gone by when I was a very young man many many decades ago when I could choose 1 of a thousand parts manufactured, and tell just by looking at it that the machine used to produce it was ten thousandths of an inch off.  It seems I am finding too many of these ten thousandths off issues in this online system.

 

No - I stopped complaining, so don't get me wrong.  Just pointing out what the designers/engineers should have thought of before releasing such an APP.  Granted, their original thought was one direction. But did they stop to consider the automation they created and how this tool would work together with it??

 

Okay - said my piece.  I'll just do what I've been doing for the past 3+ decades - GET IT DONE...

Angelyn_T
Moderator
December 13, 2019

I understand how important these features for you and your business, @
Budget Friendly Bookkeeping.

 

I value you and the success of your business and I thank you for your feedback regarding these matters. I'll pass these along to our engineers so they'll get more ideas how to improve QuickBooks, and ensure to give our customers the best experience.

 

Add a comment below if you have any other feedback and QuickBooks questions. I'm a few clicks away to help!