Question

Receipts - Difference between Match, Create, and Review

Forum|Forum|6 years ago
February 14, 2020
2 replies
5 views

When uploading receipts for expenses, int he receipt tab, what is the difference between Match, Create, and Review?

Also does it matter if I upload a receipt before the expense flows into QB from my connected credit card account?

If I choose to create an expense from a receipt, will an expense get double booked if it comes in through my credit card feed say 2 days later or will it automatch?

Thanks in advance.

QuickBooks Online

vpcontroller

Level 7

@accounts-payable

On the Receipts tab:

For Review - Categorize receipt to proper accounts
For Review - Select Create Expense
Moved to Reviewed. It means you've already created a new transaction in the register

On the Banking For Review tab:

It should show a found match. Just click Match. Done.
You don't add here if you're creating expense from the Receipts tab

Hope this helps!

A

accounts-payableAuthor

One other comment/question, so it doesn't matter if a transaction is created in the register from the statement or if I create it from the receipt. I think that is how I understand it.

JenoP

QuickBooks Team

You are correct, accounts-payable.

It doesn't matter if it was added in the Receipts tab or in the Banking tab. Additional details about these features are thoroughly discussed here:

You'll also want to run a vendor or expense-related report to check if all transactions have been recorded. Just go to the Reports menu and select a report in the Expenses and vendors section.

Let me know if you need help when adding or categorizing transactions in your account.

A

accounts-payableAuthor

One more question for clarity.

I am seeing receipts that have a status of review. They see, to be missing some info like vendor etc. I know that I have booked the expense in the register. Do I review this and enter the missing info and then it will match?

My biggest concern is double counting. I recognize the need to reconcile, but want to get through my data. Playing a little catch up as I am 2 months behind and trying to get in a good spot for my accountant.

Thanks

R

Ryan_M

Moderator

Hi @accounts-payable,

It's good to hear back from you. Let me take care of your queries.

Imported bank transactions under the For Review tab don't have an edit option. You can exclude them so you can re-import the same transactions later. This time, with complete details.

Here's how:

Go to the Banking tab.
Select the correct online bank account.
Under the For Review tab, tick all transactions that have missing info.
Tap the Batch actions button, then choose Exclude Selected.
(Optional) To completely remove your excluded transactions, go to the Excluded tab. Select the Batch actions button, and choose Delete.

At this time, you can re-upload your bank transactions. Ensure they have complete info before you proceed.

As @vpcontroller stated above, it's recommended to reconcile your bank account every month. This way, it allows you to locate discrepancies easier, compared to reconciling with a bigger date range.

In case you have mismatched transactions and want to undo to correct them, follow the steps listed in this article: Unmatch or move bank transactions after reviewing them.

If you have other questions in mind, share them in the comments below. I'll get back to you as soon as I can.

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