I'll share some information and guide as to when you'll have to enter a bill or write check, stevehere.
Both bills and write checks are expense transactions. You'll want to either enter a bill or write a check to enter expense transactions. Usually, bills recorded in QuickBooks can be marked as paid when payments are entered. To enter a bill, follow the steps below:
- Go to the Vendors menu, then select Enter Bills.
- Select a vendor from the dropdown, then fill out the required fields such as the Date, Amount, and Due Date.
- Select the type of bill you want to record:
- Click Save to record the bill.
Once done, pay bills to settle your payables in QuickBooks Desktop. Please know that when you pay a bill, don't write a check. If you do, the bills remain open and unpaid which leads to inaccurate financial reports.
However, if don't want to enter a bill, you can write checks instead. Here's how:
- Go to the Banking menu, select Write Checks.
- Enter either as an expense or items.
Also, you can add the fees associated with your transactions when creating a bill. Please read this article for more information: Bills Shows As Unpaid After Writing A Check In QuickBooks Desktop. In addition, learn how to make matches according to the banking modes you're using: Add and Match Bank Feed Transactions In QuickBooks Desktop.
Reach out to us if you have any concerns about entering a bill or writing checks. We're here to help you all the time.
