Welcome to the Community, idf_83addbf3-d4e. Let me share some insights about credit card payment categorizations. You can categorize credit card payments in QuickBooks Online manually using the Pay down credit card function. Here's how: Click the + New button.Choose Pay down credit card.Select the credit card you made the payment to.Enter the payment amount and date of the payment.Select the bank account you paid the credit card with.If you made a payment with a cheque, select I made a payment with a check and then enter the check number.if you paid electronically, enter the EFT number.Add a memo or attachment as needed.Select Save and Close.I'm also adding this article to help manage the payments you make to your credit cards in QuickBooks Online: Record your payments to credit cards. Drop me a comment below if you have any other concerns or further questions. I'll always have your back.

Question

How do I categorize a credit card payment?

Forum|Forum|4 years ago
June 4, 2022
10 replies
831 views

No text available

QuickBooks Online

K

Klent

Level 8

Welcome to the Community, idf_83addbf3-d4e.

Let me share some insights about credit card payment categorizations.

You can categorize credit card payments in QuickBooks Online manually using the Pay down credit card function. Here's how:

Click the + New button.
Choose Pay down credit card.
Select the credit card you made the payment to.
Enter the payment amount and date of the payment.
Select the bank account you paid the credit card with.
If you made a payment with a cheque, select I made a payment with a check and then enter the check number.
if you paid electronically, enter the EFT number.
Add a memo or attachment as needed.
Select Save and Close.

I'm also adding this article to help manage the payments you make to your credit cards in QuickBooks Online: Record your payments to credit cards.

Drop me a comment below if you have any other concerns or further questions. I'll always have your back.

I

idf_83addbf3-d4eAuthor

I know how to pay the charge. The issue is now do I document the various vendors that have been paid by that charge. When I pay a credit card bill, there are various vendors such as phone, accounting, auto, etc. I need to break the payment down for accounting purposes.

C

Charies_M

Level 9

Hi there , idf_83addbf3-d4e.

I can guide you on how to record breakdowns for credit card payments in QuickBooks Online (QBO).

You can categorize the payments directly on your Bill or Check.

Here's how:

From your Check
In the Payee field, select the (Suppliers name) for the credit card payment.
In the Bank Account field, select the bank account or credit card from which the payment will be made.
Enter a Mailing address and select a Payment date.
In the Cheque no. field, enter the cheque number, or If paid electronically, type the EFT.
From the Category drop-down menu, make a selection.
Enter a description and an amount.
Enter notes under Memo.
Select Save and Close.

Otherwise, you can use the Memo feature to note the breakdown of payments. Follow the steps below to be guided:

Go + New.
Under Money Out (if you’re in Business view), or Other (if you’re in Accountant view), select Pay down credit card. Select the credit card you made the payment to.
Enter the payment amount. Enter the date of the payment.
Select the bank account you paid the credit card with.
If you made a payment with a cheque, select I made a payment with a cheque. In the Cheque no. field, enter the cheque number, or if you paid electronically, enter the EFT number.
If you want to add notes or file attachments, select Memo and attachments and follow the instructions on the screen.
Select Save and Close.

Let me share these articles with you for additional reference:

Additionally, since you've already switched to the UK version of QuickBooks, you might find this resource helpful: Help Articles.

As always, you can find me here if you need more help with the process above. It's my pleasure to assist you. Have a good one.

C

chris@optionalth

For example: I use my credit card to pay for $50 for WiFi and input into QBO as an expense. When the credit card bill comes due, I pay the bill of $50. How do I record the $50, so it's not listed as two expenses?

R

Rea_M

Level 10

Hello there. Welcome back to the Community.

Let's apply your expense transaction as a bill payment so you won't be recording your $50 credit card payment twice in QuickBooks Online (QBO) and manage your expenses accordingly.

To do this process, you'll have to edit the expense transaction and update the affected account to Accounts Payable (A/P), and then link it to your credit card bill. Here's how:

Open the expense transaction, and go to the Category details section.
Change the affected account in the Category column to Accounts Payable (A/P).
Click Save and close.
Open the bill you created, and click the Make payment button.
Under the Outstanding Transactions section, mark the bill you want to pay.
Under the Credits section, mark the expense transaction. We'll use it as a payment.
Make sure the AMOUNT PAID is equal to zero (0.00).
Click Save and close.

Please see this article to learn more about managing expenses in QBO: Record, edit, and delete expenses in QuickBooks Online.

Also, there are specific ways you can customize your reports to get insights about your business. You may want to check out this article as your reference to guide you in pulling up the one you need to manage your vendor payments in QBO: Common custom reports in QuickBooks Online.

If you have any other concerns about managing bills and expense transactions in QBO, let me know by adding a comment below. I'm more than happy to help. Keep safe!

C

chris@optionalth

Hi Rea,

I appreciate the information, but I'm not able to find Accounts Payable. I'm using the QBO Simple Start subscription and not sure if A/P is available or if there is another solution? Any help or guidance is appreciated. Thank you.

Chris

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