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M
Moto Garage Cambridge
May 1, 2019
Question

Invoice template modification

  • May 1, 2019
  • 3 replies
  • 0 views

Hi

I'd like to create an invoice template different than is provided. Basically as a motorbike repair centre we need a vehicle information like brand, model, reg no and millage allocated on the invoice, Where can I modify it?

Regards  

Greg

3 replies

AlcaeusF
AlcaeusF
Level 14
May 1, 2019

Hi Moto Garage Cambridge,

 

I'm glad to see you dropping by here in the Community. I want to assist you with modifying an invoice template in QuickBooks Desktop.

 

You can create a new invoice template and control what information you want to include on it.

 

Here are the steps:

 

  1. Click the Lists tab at the top menu bar.
  2. Click Templates.
  3. Click the drop-down arrow next to Templates.
  4. Click New or press and hold the Ctrl + N key on your keyboard.
  5. Select Invoice.
  6. Click OK.
  7. Click Additional Customization.
  8. Go to the Header tab, and add the fields you need.
  9. Go to the Columns tab, and the Other 1 and Other 2 extra columns for any columns you want to include.
  10. Make necessary customisation, and click OK twice.

I'm adding a screenshot below for your visual reference:

 

 

For additional steps on customising for templates, such as for invoices, please visit the following link:

 

Use and customise form templates.

 

Please keep in touch with me here for all of your QuickBooks questions, such as the custom form templates. I'm always up to lend a hand.

M
Moto Garage CambridgeAuthor
May 2, 2019

Hi

Thanks for a fast respond.

Unfortunately I cant find any settings button on my desktop, do I need any different app?

Please see attached photo of my home page

Regards

Greg  

JessT
JessTModerator
Moderator
May 2, 2019

Thanks for the screenshot, Greg!

 

AlcaeusF's answer was for QuickBooks Desktop. It could be because your original question was tagged as QuickBooks Desktop.

 

In QuickBooks Online you can add the details you mentioned in the Description field of your line items. This will be our workaround since we're unable to add another column on invoices like in QuickBooks Desktop.

 

 

Another option is to add custom fields to your invoices. However, you can only create three, and it's only good if you only have one item on your invoice.

 

 

If you'd like to try some apps for invoicing, you can find one by going to the Apps menu in the left navigation bar. Then, search for an app for invoice or you can click on Browse category to search per category.

 

We're always around if you have other questions.

E
EmmaM
Level 10
May 3, 2019


Hi Moto Garage Cambridge

 

You are unable to create additional columns on the templates, you would have enter all the info you require in the description however if you have the plus product you are able to create 3 additional fields/boxes on the invoice.

 

Thanks

 

Emma

M
Moto Garage CambridgeAuthor
May 3, 2019

Hi

Is the essential account can do the same with the invoices? As I really don't need all that options from plus account.

Also I'm not a vat payer, will the essential plan work for me?

And last one. Can you switch my account if I decide without filling all that forms again?

Regards

Greg

R
Rasa-LilaMQuickBooks Team
QuickBooks Team
May 4, 2019

Thanks for the quick reply, Moto Garage Cambridge.


Allow me to join the conversation and guide you on the right track.


Yes, the Essential version can help tailor the invoice based on the details mentioned above. The software will still work for a non-VAT payer.


In QBO, you have the option to either track transactions with taxes or not. Just make sure to select the NO VAT option so they will not be reported on the tax return.

 

For detailed information on how QBO tracks VAT, check out this article and select the specific you wan to open: Getting Started.

 

You still have to fill up the form when switching to a different QuickBooks version. This information is essential for subscription purposes.


If you wish to keep a record of your QBSE transactions, I recommend downloading the Tax Details Report. Let me provide you with the steps.

 

  1. Access your QBSE account using a computer.
  2. On the left panel, choose Transactions.
  3. Select the Download icon located above the Category column.


After completing the process, you can now cancel the account. For detailed instructions, follow the steps in this article: Switch to another version of QuickBooks from QuickBooks Self-Employed.


For more details on how to subscribe, please visit this website: https://quickbooks.intuit.com/uk/pricing/.

 

I want to ensure you're feeling supported while using the new program, so I'm adding a link to our video tutorials: Getting started with QuickBooks Online.


This information should help you move forward.


Reach out to me if you have additional questions or concerns about QuickBooks. Please know the Community has your back, and I’m here to assist further.

S
Siml
June 17, 2026

You can add custom fields (up to 3) but u can’t ever export those custom fields if you want to leave QuickBooks. I developed a garage management system called EasyGMS which we use to manage our garage and invoices upload to QuickBooks in a couple of clicks so QuickBooks is used for financial management and my accountant. I only use QuickBooks now to pay suppliers, reconcile bank and do payrol. All supplier invoices are scanned in via DEXT or sent automatically by supplier. My receptionist just uses EasyGMS for day to day workshop management, diary, estimating returns, mot or service reminders etc and I use QuickBooks for maybe a couple of hours a week to keep on top of financial management that’s all. 

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