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I
info1054
May 27, 2020
Question

How can I stop the journal entry number from being automatic?

  • May 27, 2020
  • 5 replies
  • 21 views
No text available

5 replies

L
LauraAB
Level 8
May 27, 2020

Hello info1054,

 

The numbers you use for your transactions are an important part managing your books and I want to make sure you're able to use the numbers you need on your journal entries. I'll go over how QuickBooks numbers entries and how you can change the existing number.

 

QuickBooks Online's numbering system works sequentially, choosing the number of the new transaction based on the last number entered. For instance, if I were to create a journal and number it 541, the program will use 542 as the next number. There isn't a way to stop that sequential pattern, but there is a way to enter the number you want when you're creating a journal entry.

 

All you need to do is look to the Jounral no. field just above the columns where you enter the journal data and change the number in the field. Here's a visual reference for you.

 

 

Next time you have a journal entry you need numbered other than what the system assigns, feel free to change it here. Check out this article and its video to learn more about this transaction type: Create a journal entry in QuickBooks Online

 

Give me a shout if you need anything else. :)

K
kedkin
January 6, 2022

I'm having this problem importing a payroll file.  I get an error message that it can't import due to duplicate journal number being used.  I got instructions to turn off auto assigning a journal number, but it only appears to work for desktop and I can't find a way to turn it off for QBO.  It won't import until I can turn this off.

Jen_D
Jen_D
Level 8
January 7, 2022

It's good to see you here, @kedkin.

 

I want to ensure this payroll import concern is addressed. For now, we highly recommend contacting our Support Team for them to review the file and help you out with the steps to successfully import the data. Here's how to contact them: 

 

  1. Go to the (?) Help menu, then select the Search tab.
  2. At the bottom, select Contact us.
  3. Enter your concern in the What can we help you with? box.
  4. On the next screen, scroll down to the Choose a way to connect with us section.
  5. Choose Chat with us to initiate a discussion with a live agent.

 

If you have other concerns with the program processes, please post here again anytime. I'll be more than happy to help. 

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