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M
Mr Tangerine Man
June 10, 2023
Solved

Negative lines on supplier invoice input

  • June 10, 2023
  • 1 reply
  • 17 views

It appears that inputting a negative line on a supplier bill sometimes works and sometimes not. When it doesn't I get an 'outside range' message as soon as I've input the minus sign to the value on the line.

 

I need to be able to code negative values on supplier bills and can't understand why it doesn't work all the time.

Any help would be greatly appreciated👍

Any ideas please?

 

Thank you

Best answer by LeizylM

Hi AileneA.

 

Thanks for your offer of help.

 

I've attached a screenshot of the error message I keep encountering. It 'errors'as soon as I enter the '-' sign

 

Hope you can help!!!

 

Thanks

Dave


Hi there, Dave. Let me join this thread and provide some insights about the error you've encountered. 

 

I've tried to replicate it here on my end and I was able to enter a negative amount when creating bills in QBO. You can proceed with entering the amount despite the error message, as it will disappear once you input the numbers.

 

I've attached screenshots for your reference:

 

Additionally, do check our Manage Suppliers and Expenses page. From there, you can read and learn some tips for managing your suppliers effectively.

 

I'm always available if you have any more clarifications or help with any concerns relating to QuickBooks. Have a nice day!

1 reply

M
MadelynCModerator
Moderator
June 11, 2023

Help has arrived, @Mr Tangerine Man. I’ve got some information to share about managing negative transactions in QuickBooks.


In QuickBooks Online, you can only enter a negative amount on supplier transactions when there’s a positive line item. The program will prompt you with a variety of error messages when you track a negative figure alone.


Please know that having a negative total on an entry isn’t possible. The transaction amount should be 0 or greater.


Here’s a reference that provides tips, ways, and insights on how to efficiently handle your money-out events in QuickBooks: Pay expenses and bills. It helps you record bills and payments accurately.


Moreover, if you have some How do I questions in the future about managing company data, you can visit our Support page anytime. You can also bookmark our Resource Center. It has free tools and bookkeeping basics to organize your records.


Don't hold back to drop a message below if you need further assistance operating your supplier transactions. I'll be more than happy to help you again. Keep safe!

M
Mr Tangerine ManAuthor
June 11, 2023

Thank you MadelynC.

However I get the out of range message on line 2 even with the positive line 1  I'm afraid.

 

As I say it has worked for one transaction but not another of the same type.

 

Thanks

 

A
AileneAModerator
Moderator
June 11, 2023

Hello, Mr Tangerine Man. 

 

Thank you for getting back to us in the Community. I'd happily assist you, but I need some details regarding this issue. Could you provide further information about the transactions, or did you encounter an error message? I'd be pleased to help you with the exact solution you require.     

 

Any additional info or a screenshot of the transactions will be greatly appreciated. I am looking forward to your reply. Have a good one!

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