Why is my Bill payment showing a negative in Expenses

Thanks for getting back to us, @Jane821.

I'm here to provide further details about handling your business's expenses in QuickBooks Online (QBO). This way, you're able to monitor them accordingly.

In QBO, a positive expense is an expenditure. The positive and negative numbers will only show on the supplier balance and Accounts Payable (A/P). Every time you create a bill, an expense is automatically be generated depending on the item or account used on it. To know your expense on a bill, I'd recommend pulling up the Transaction Journal report. Here's how:

1. Go to the Expenses menu.
2. Select the Expenses tab.
3. Find the bill you want to review and click it to open its details.
4. Go to the More option below.
5. Choose Transaction journal.
6. Go to the Account, Debit, and Credit columns to know the expense details you need.

I've attached screenshots below that show the last three steps.

Additionally, there are a variety of reports (i.e., Bill Payments List and Expense by Supplier Summary) that'll help you in monitoring your bills, bill payments, and other expenses in QBO. You can customise them to show specific accounts, customers/suppliers, or format the layout so the data shows up in the right place. Then, in case you want to save the report's current customisation settings, you can select the Save customisation button. You can refer to this article for the complete details: Memorise reports in QuickBooks Online.

In case there's anything else you need about handling your expenses in QBO, just let me know in the comments below. I'll be right here to help. Take care always.