Reconciling using the bank feed

I am trying to find an answer to the same question. My entries are posted in Quickbooks daily so I don't necessarily need to use bank feeds to add transactions, but if it could speed up the matching process of the reconciliation that would be extremely helpful. If it is not capable of this, it should be. 

Any input on this topic would be appreciated.

Thanks for joining this thread, @Its-electric.

You can create a bank rule in QuickBooks Desktop. This will auto-check all transactions with the same information to speed up the matching process.

To get started, let's turn on this feature in the Edit menu, here's how:

1. Click Edit at the top menu bar and choose Preferences.
2. From the left panel, click Checking and go to the Company Preferences.
3. Under the Bank Feeds section, enable the options for Create rules automatically and Always ask before creating a rule.
4. Hit OK.

Once done, you can now create a bank rule. Let me show you how.

1. Go to Banking on the menu.
2. Choose Bank Feeds, then Bank Feed Center.
3. Click the Rules icon.
4. Select Manage Rules drop-down then choose Add New.
5. Add Rules Details.
6. Enter a word or phrase you want to use as the condition for the rule.
7. In the Do This section, enter the Payee name or the Account name.
8. Click Save.

After you download transactions into your Bank Feeds, they are usually categorized as:

• (Auto) Matched: The downloaded transaction corresponds to the one you’ve entered into this account register in QuickBooks.
• (Need Your Review) Unmatched: The downloaded transactions don’t match any transaction in this account in QuickBooks.

To know more about how bank rules work in QuickBooks Desktop, check out this write-up: Use renaming rules for Bank Feeds. This will provide you steps on how to fix common issues with this feature.

Additionally, I've also included these helpful articles for the troubleshooting steps in case you'll bump into issues while working with your bank transactions and how to reconcile your account:

•  Learn how to fix some of the OL and OLSU Bank Feeds errors in QuickBooks Desktop
•  Reconcile An Account In QuickBooks Desktop

Let me know if you have any other bank feed concerns or if you have other questions in mind. I want to make sure I've got you covered. I'll get back to you as quickly as I can if you need further assistance.

That is helpful information. Maybe you can clarify something for me. When I go in to reconcile, will all of the transactions matched through the bank feeds be checked as reconciled? That is what I would like to see happen.  I haven't used bank feeds yet and want to make sure it does what I need before I start.

I don't want to use it if I will have to match the transaction in bank feeds and then match again to the bank statement when I reconcile.

I appreciate your prompt reply and for adding some clarifications, @Its-electric.

Allow me to share with you some insights about reconciling your accounts in QuickBooks Desktop (QBDT).

If QuickBooks finds a match from your bank statement, the transactions will be checked in your Reconciliation window. However, if QuickBooks doesn’t find a match, you’ll need to manually match your transactions to reconcile them.

To be guided through the process seamlessly, check out this article for your reference: Reconcile an account in QuickBooks Desktop.

In case you run into some issues when reconciling your account, you can utilize this link on how to get around the issue: Learn the reconcile workflow in QuickBooks.

If you have any concerns or questions matching your bank balance and QuickBooks balance, tag me in your reply. I’ll be around to help and back you up. Have a good one and keep safe!

No one is getting the point here. You are not reading the initial question.

I manually enter bank transactions and download from the bank.  The transactions are checked as downloaded on the bank register but not "cleared" for the bank reconciliation.  

IT WOULD BE NICE IF TRANSACTIONS, ONCE MARKED AS DOWNLOADED IN THE REGISTER ARE ALSO MARKED AS CLEARED ON THE BANK RECONCILIATION.

I perform interim bank reconciliations so when I download transactions and mark them as downloaded, it removes the CLEARED denotation in the reconciliation.  Perhaps considering downloaded transactions as cleared would work.  This feature works great in QB Online - why doesn't it to the same for desktop?

READING THROUGH THIS THREAD - ALL OF YOU QB EMPLOYEES ARE NOT GETTING THE QUESTION.

When QB desktop downloads bank transactions, it indicates the download in the check register using the lightning bolt.  Unfortunately it does not mark that same transaction as "CLEARED" in the bank reconciliation.  How can QB automatically move those downloaded transactions to the bank reconciliation as cleared like QBO does?

This would totally speed up the reconciliation process.

Lori Hansen 

Good day, lorihansen!

Let me explain more about the downloaded transactions and reconciliation in QuickBooks Desktop.

The Reconciliation page shows us all the unreconciled transactions. Both cleared from the bank and manually entered transactions are displayed.

Currently, the reconciliation page won't reflect what are the entries that are cleared from the bank. We just need to make sure to refer to your bank statement cause it is our partner for accurate reconciliation.

Here are some of the articles you can check. These will discuss more on how to handle your bank transactions in QuickBooks Desktop:

• Reconcile an account in QuickBooks Desktop

• Add and match Bank Feed transactions in QuickBooks Desktop

Need more assistance? Leave a comment below and we'll help you. Take care!

Since, Bank Feeds won't post a recognized transaction to the reconciliation window, then Bank Feeds in QB Desktop is useless.

Intuit is keeping up their stellar customer service by not paying attention to this thread, or getting rid of Internet Explorer 11....

These responses are a perfect example of why the board is almost useless. Not one single "employee" attempted to answer the user's question. Obviously you only have the minimum amount of understanding necessary to read the "official" documentation, but no real understanding of the software. If you understood the software, there are several ways to address the user's problem, but since it's a "user's" problem, you're not interested in investigating possible solutions. Heaven forbid you did some actual thinking and solved a problem that user's would find useful.

Thank you so much, @EdDziuk, for the feedback on this thread, and the experience with our agents in the community.

We're always working to improve our service and training to ensure accurate and timely answers to all questions, and will take this example to our team to help improve future answers.

In the meantime, we do actively encourage other community members to chime in with solutions, ideas, and best practices too. The contributions from other QuickBooks customers are what help make this community an even more positive and collaborative space.

We welcome your ideas and solutions to the questions in this thread. I know they will help future visitors to this thread as well. Thank you for taking the time to help make the QuickBooks community a better place!