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Best answer by JasroV

I got some other steps that you can consider, @MJBsBooks.

 

You can enter historical tax payments to correct your 2019 data. Let me walk you through the steps.

 

Here’s how in your QuickBooks Desktop (QBDT) software:

  1. Go to the Help menu, choose About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y in your keyboard to open the Setup YTD Amounts window.
  3. Select Next until you reach the Enter prior payments section.
  4. In the Enter Prior Payments window, select Create Payment to enter all prior payroll tax and non-tax payroll liability payments you have made during the current or previous years.
  5. Enter the Payment Date and For Period Ending date accordingly.
  6. In the Taxes and Liabilities field, choose the payroll tax item that you've already paid and want to record in QuickBooks Desktop. 
  7. Select test the Accounts Affected... button
  8. Click Next Payment after you have completed the first payment.
  9. Select Done to save your work and click Finish.

You can also refer to this link for more details in entering historical tax payments in Desktop payroll.

 

You might also want to check this article for reference in case you need to learn how to enter historical payroll data.

 

Let me know if you have other queries in managing your taxes in QBDT. I’ll be around to answer them for you.

1 reply

Anna S
Anna S
July 21, 2020

Good evening, @MJBsBooks.

 

Yes, QuickBooks Desktop Payroll has the option to add and file the W-2C form through our payroll system. You can find the form by following these steps:

 

  1. Navigate to the Employees menu, hover over Payroll Tax Forms and W-2s, and choose Process Payroll Forms.
  2. In the list of forms, under the File Forms tab, press Annual Form W-2/W-3 - Wage and Tax Statement Transmittal and click the Create Form button.
    • Please note that the form may be listed below the previewed list or in your inactive list.
  3. You can continue to process and file the form by picking All Employees or Employee's Last Name for a batch option.
  4. Then, in the Select Filing Period, select the year of the form you're printing in the Year field.
  5. Review/Edit the forms and choose which employees you need to print the forms for.

 

Now you know how to process and file the forms you need in QuickBooks Desktop. I've included a few articles below for more info about the W-2C form:

 

Feel free to post below if you have any other questions or concerns. Enjoy the rest of your evening.

MJBsBooks
MJBsBooksAuthor
July 21, 2020

Thank you I know this part.  The issue is that the current books only have 2020 data. The 2019 payroll is in an old set of books and incorrect. I could create an unscheduled payroll for all of 2019, and then "pay" all the liabilities to a clearing account, but was hoping for an easier way.

JasroV
JasroVAnswer
Level 8
July 22, 2020

I got some other steps that you can consider, @MJBsBooks.

 

You can enter historical tax payments to correct your 2019 data. Let me walk you through the steps.

 

Here’s how in your QuickBooks Desktop (QBDT) software:

  1. Go to the Help menu, choose About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y in your keyboard to open the Setup YTD Amounts window.
  3. Select Next until you reach the Enter prior payments section.
  4. In the Enter Prior Payments window, select Create Payment to enter all prior payroll tax and non-tax payroll liability payments you have made during the current or previous years.
  5. Enter the Payment Date and For Period Ending date accordingly.
  6. In the Taxes and Liabilities field, choose the payroll tax item that you've already paid and want to record in QuickBooks Desktop. 
  7. Select test the Accounts Affected... button
  8. Click Next Payment after you have completed the first payment.
  9. Select Done to save your work and click Finish.

You can also refer to this link for more details in entering historical tax payments in Desktop payroll.

 

You might also want to check this article for reference in case you need to learn how to enter historical payroll data.

 

Let me know if you have other queries in managing your taxes in QBDT. I’ll be around to answer them for you.

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