Question

Paycheck stubs

Forum|Forum|7 years ago
January 31, 2019
8 replies
13 views

How do i set up my payroll account to email the employees their pay stubs rather have to print them out on a check? All but one employee is on direct deposit.

QuickBooks Desktop

Morgan_B

QuickBooks Team

Hello, lizjamison1.

Thank you for taking the time to visit the Community. I'd like to provide some information on your question about emailing pay stubs.

One option you may consider is to set up View My Paycheck. With this resource your employees will be able to access their pay stubs online once they register. There are just a few steps to get this set up. Here's how:

1. In your Desktop account, click Employees > Manage Payroll Cloud Services.

2. Put a check in the box for ViewMyPaycheck.

3. Create or confirm a PIN used to send payroll data.

4. Choose Save Changes.

This article provides even more information on using View My Paycheck: https://community.intuit.com/articles/1764092-viewmypaycheck-set-up-viewmypaycheck-for-your-quickbooks-desktop-for-windows-company.

I wish you and your business continued success. Feel free to contact me if you have any other questions.

M

Melisa 222

We have QB enterprises Solutions Contractor 18.0 can we use the view my paycheck feature? Or is there a way to email the paystubs and NOT to have print them?

M

Melisa 222

Thanks for joining this thread, Melisa 222.

In the desktop program, you can use the QuickBooks Workforce to email paystubs and forms to your employees. Before activating the feature, make sure you’re able to perform the following tasks.

Installed the latest maintenance release
Updated tax tables
Log in as QuickBooks administrator

Once done, let’s go ahead and turn on QuickBooks Workforce. I’ll be your guide today on how to accomplish this task.

Here’s how:

Go to the Employees menu at the top bar to select Manage Payroll Cloud Services.
On the Payroll Cloud Services page, navigate to the QuickBooks Workforce section, and move the slider to the right to turn it on.
Enter your pin or create one to send payroll data.
Click the Save Changes button.
Next, choose Return To QuickBooks in the confirmation window.

By the time you run payroll, upload the paychecks to Intuit. Follow the process in the following article and proceed to Step 7 in the Set up your company file for QB Workforce Admin section. It contains instructions on how to invite your employees to access the program: Set up QuickBooks Workforce for your QuickBooks Desktop.

To learn more about the task you can do using the feature, check out the View your paychecks and W-2s in QuickBooks Workforce guide.

Reach out to me again if you need more help with QuickBooks. I've always got your back. Have a great day.

Thank you so much for the quick feedback!!

Your response said to follow the process in the following article, but I did not see a following article. Also, where can I find the "View your paychecks and W-2's in QB Workforce guide?

qbteachmt

Level 11

@MorganB

Please Learn from this input. This is already in the QB Desktop Pro/Premier/Enterprise Editions.

Set up the employee name in Edit Employee and put in their email address.

Now go to File menu > Print Forms > Paystubs. Set the Pay Date for the stubs you want. Here you see the Email button, so select what to send and then hit Email. You also see that you can control the outgoing email message text, that is in Preferences. You can even change and select through your own Seasonal messages.

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