Sick Leave

I am trying to set up IL PTO on my desktop QB.  this answer was very helpful, but I need to know what numbers to put in the box for 1 hour earned for every 40 hours worked.

Marsha 

I'm glad to help set up a sick time pay for your employee, JSorty.

QuickBooks will accrue an hour per 30 hours worked as long as the setups are correct. Make sure that the format is set to Minutes since you'll be following the Every hour on paycheck option. 

Here's how:

1. Go to the Edit menu and select Preferences.
2. Select General on the right-side panel, then click the Company Preferences tab.
3. Make sure to click the radio button for Minutes on the Time Format.
4. Click OK when done.

Once done, go to the employee's profile and set up sick leave accruals. Here's how to do it.

1. Click Employees on the menu bar at the top, then Employee Center.
2. Double-click the employee's name to edit information.
3. Select the Payroll Info tab, then click the Sick/Vacation... tab.
4. Under the Accrual period, select Every hour on paycheck.
5. Enter 0.025 for decimal setup (or 1:30 for minutes setup) on Hours accrued at beginning of year.
6. Enter 24 as maximum the hours.
7. Mark the Reset hours each new year box and enter the number of hours to carry over.
8. Enter the start date of year the accrual year.
   • If the employee accrues sick time on a calendar year, enter January 1.
   • If the employee accrues sick time on a different schedule, for example, an anniversary year, enter the day that year begins.
9. Enter the date that sick time should begin accruing.
10. Click OK to save changes.

After setting up sick leave accruals, you can start paying your employees by creating a paycheck.

Stay in touch with me if there's anything else you need about setting up sick pay. I'll be around to answer your questions.

Hello there, NMM3.

I'm here to help you set up a sick leave for your employees.

We can create a sick time-off policy to accrue a maximum of 40 hours per year. Let me guide you through the steps.

Here's how:

1. From the Payroll tab, select Employees.
2. Click the employee's name.
3. Go to Pay types, then click Edit.
4. Go to the Time off pay policies section.
5. Under Sick pay, select 40 hours/year (accrued each pay period) with max of 40 hours.
6. Click Save.

As for the accrual of 80 hours to be carried over, we can use the Paid time off field. Then, select 80 hours/year (accrued at start of year).

Moreover, I've added this article as your guide in paying employees: Create and run payroll.

I'm always around whenever you have concerns about setting up employee's time off.