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NumbersNC
January 14, 2021
Question

W-2 Box 12 Code DD: QuickBooks Payroll Items are not populating correctly

  • January 14, 2021
  • 30 replies
  • 115 views

According to the IRS, the Employee Deduction should ALWAYS be included with the Employer Contribution when using the Code DD in Box 12.  

 

Therefore, our question:

  • Will Intuit be correcting its Payroll Items such that the Employee Health Insurance withholdings amount is reported IN ADDITION TO the Employer Contribution for Health Insurance, in conformity with the IRS directions?

Right now the QuickBooks Payroll Item for the Employer Health Insurance Contribution populates Box 12 with a Code DD, but the Employee Withholding does not.

 

From https://www.irs.gov/affordable-care-act/form-w-2-reporting-of-employer-sponsored-health-coverage

In general, the amount reported should include both the portion paid by the employer and the portion paid by the employee.

30 replies

lin_jcaj
Level 9
January 14, 2021

I want to make sure this is taken care of, NumbersNC. 

 

Our payroll support team will be your number one resource correcting payroll information. They can pull up your account in a secure environment and can further assist you with your W-2 concerns.

 

Here's how to reach out to them:

 

  1. Click on this link: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose your QuickBooks product.
  3. Select which edition of QuickBooks Desktop you're using.
  4. Enter "code DD in box 12" in the What's your question? box.
  5. Click on Continue.
  6. Choose on either to Chat with us or Have us call you options.

Here are articles related to W-2 form in QuickBooks:

 

Please let me know if you have any other questions. I'll be right here to help.

H Szrom
January 16, 2022

I called support and was told this problem (QB not reporting Box 12 DD amounts correctly when compared with Payroll Summary) would be fixed with the JAN 13 2022 update. It was not.

GenmarieMQuickBooks Team
QuickBooks Team
January 5, 2024

Was this ever fixed?
How do we manually populate medical premiums in Box 12 Code DD if the mapping wasn't done correctly during set up? We are trying to make sure our W-2s for 2023 properly report medical in Box 12 Code DD but as of now, that box is blank. 


Hello there, @beckibrack.

 

I am here to provide some steps on how you can manually update the information on box 12 DD of the W-2 forms in QuickBooks Desktop Payroll.

 

You can do this by creating a backup file first and then changing the tax tracking type. Let me walk you through the process.

 

Here's how to change the tax tracking type:

 

  1. Go to the Lists menu and choose Payroll Item List.
  2. Double-click the health insurance item in concern.
  3. Click Next until you reach the Tax tracking type section.
  4. Choose the right tax tracking type from the drop list. As you choose a type, you will see a short explanation about it including details of how they are reflected in the W-2 form.

 

Moreover, I'm adding this helpful article for your additional reference: Year-end checklist for QuickBooks Desktop Payroll.

 

Come back to this post if you have other concerns about manually updating the information on your W-2 forms in QBDT.

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