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R
roadwarriormfleet
September 11, 2020
Question

Hosting QB Server in Windows 10

  • September 11, 2020
  • 1 reply
  • 34 views

Is there any type of guide or recommended way of setting up folder sharing in Windows 10 so that multiple users can connect to the company file? I have a very powerful windows 10 Pro Machine that I would like to host the company file (we use enterprise) and make that available on the network to the other six employees in the office. 

 

I need to know step by step the best way to setup windows 10 to share the folder on the network with the company files so that our other six computers in the office (also running win 10) can see the folder and access it.

 

I found a couple QB guides online but none of the explain the directions on properly sharing a folder across the network. 

 

Thanks,

1 reply

Jen_D
Jen_D
Level 8
September 11, 2020

Thanks for checking this forum for help, @roadwarriormfleet,

 

If you want to host your company files over a network, use the Database Server Manager in your Windows computer. The detailed steps to set it up is found in the articles below:

 

If you need someone to walk you through the steps, I recommend contacting our Technical Team for support. They can initiate a viewing session with you to complete the set up.

 

Here's how to get Support: 

 

  1. Open QuickBooks and click the Help menu.
  2. Select QuickBooks Desktop Help.
  3. On the pop-up screen select Contact us.
  4. Click the Search for Something else button then type your concern in the Ask us anything box.
  5. Hit Search then scroll down to get your contact options.

Another option to contact us is through the web. Here's how:

 

  1. Go to this link: https://help.quickbooks.intuit.com/en_US/contact
  2. Select QuickBooks Desktop then Continue as guest.
  3. Pick your QuickBooks version.
  4. The self-help topics are listed in the What can we help you with section.
  5. For live help use the Search for something else button.

Let me know how it goes. I'll be right here to help you if you need anything else. Have a lovely day!

    R
    roadwarriormfleetAuthor
    September 14, 2020

    I could be missing something but I have yet to find a guide that explains how other users connect to the company file once the database manger software is set up. Personally I always manually create a network share within windows 10. But it would be nice to have a guide on that written up as the correct QB recommended way. 

     

    Unless does the database manager set up its own network share automatically? I feel like some more detail could be given for beginners. 

     

    Thank you

    DivinaMercy_N
    DivinaMercy_NModerator
    Moderator
    September 14, 2020

    Thank you for providing details of your concern, @roadwarriormfleet.

     

    I'm here to help you set up a multi-user network for QuickBooks Desktop. Here's how:

     

    1. You'll need to set up your QuickBooks Desktop (Step 1) .
    2. Then, ensure your company files are already on your server computer's local hard drive.
    3. Next, set up the folder permission so company files can be shared through the network. 
    4. Once done, install the Database Server Manager. This will helps to organize and to share your company files within the network of users. 
    5. After that, to ensure that Database Server Manager has permission to run on your server computer, you'll need to set your firewall permissions. 
    6. When finished, use the Database Server Manager to scan your company files so you can host them over your network. 

     

    Now that you've set up everything, turn on Multi-User Access on your server computer: 

     

    1. In QuickBooks Desktop, go to the File menu and hover over Utilities.
    2. Select Host Multi-User Access. Then click Yes to confirm.

    The steps above will let you host your company files over your network. To access your multi-user network, sign in as a user with admin rights on your server computer and workstations.

     

    Here’s the article that'll give you more info about the process: Set up and install a multi-user network for QuickBooks Desktop. 

     

    If in case you want to have someone that can guide you with the process, you can reach out to our Technical support team by following the instructions given by my colleague, Jen_D.

     

    Feel free to leave a comment below if you have more questions about setting up Multi-User in QuickBooks. I’m here to help however I can. Take care always.

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