Error: this action requires windows administrator permission

Resolving the error you're getting is my priority to prevent it from happening again, Basanti.

The error message, “This action requires Windows administrator permissions” while using QuickBooks means that your current user account doesn't have the required privileges.

Let's make sure the access folder is in multi-user mode and that the correct Windows permissions are set. To view the summary of the restrictions configured for a user profile, click on the user and then select View User.

To verify the permission is configured correctly, follow these steps:

1. Open the Windows Start menu and then open File Explorer.
2. Right-click on the folder that contains the company file, then select Properties.
3. In the Properties window, go to the Security tab and select Advanced.
4. Choose QBDataServiceUserXX and click Edit.
5. Set the following settings to Allowed:
   •  Traverse Folder/Execute File
   • List Folder/Read Data
   • Read Attributes
   • Read Extended Attributes
   • Create Files/Write Data
   • Create Folders/Append Data
   • Write Attributes
   • Write Extended Attributes
   • Read Permissions

If your permission isn’t correctly set, follow these steps below:

1. Right-click the folder where the company file is located, and then choose Properties.

2. Click on Security and then on Edit.

3. Look for QBDataServiceUserXX and grant Full Control permission by selecting Allow.

4. After making the changes, click on Apply and then on OK.

6. Change folder permissions.

7. Set Windows access permissions to share company files.

For more detailed steps, you can check this article: Set up folder and Windows access permissions to share company files

On the other hand, can you tell me more about the regular maintenance schedule you're referring to? Are you experiencing regular issues while working with QuickBooks? If that's the case and to avoid this from happening in the future, let's make sure to update your QuickBooks to the latest release to keep QuickBooks updated, avoid any issues and get the latest features and product improvements.

I've added this article to help you learn how to fix issues when you can't open QBDT in the future: QuickBooks Desktop won't open.

Get back to this thread if you have more questions about admin permissions in QuickBooks. I'll be available to offer any assistance you may need.

@Basanti 

Also, can anybody help with a regular maintenance schedule

What do you mean with ä regular maintenance schedule"?