Issues with Data File

I've already done these steps and I've rebuilt the file at least 10 times and the errors persist.

Hello seasidelauren!

I'm joining this post so I can help you in fixing the withholding issue.

First, we need to make an adjustment to correct the withholding. Please follow these steps:

1. From the Employee menu, select Payroll Taxes and Liabilities.
2. Select Adjust Payroll Liabilities, then enter the Date and Effective Date.
3. In the Adjustment is for section, select the Employee and the employee's name.
4. Under Taxes and Liabilities, select the payroll item you need to adjust and enter a negative number to reduce it. Click OK to save it.

Once done, please note that you need to amend both W-2, 941, and 940. QuickBooks Desktop offers a printable W-2c and W-3c that you can use as a reference. You'll need to file the W-2c and W-3c manually with the Social Security Administration. Follow these steps:

1. From the Employees menu, select Payroll Center.
2. Go to the File Forms tab and select Annual Form W-2c/W-3c - corrected Wage and Tax Statement, then Create Form.
3. Select the employee, then OK. Click Review/Edit.
4. Review each page. Make sure to check the box Check if this is a W-2c (corrected W-2).
5. Fill in only the lines that need to be fixed in both the Previously Reported and Correct Information columns. 
6. Remove the amounts from the remaining lines. Right-click on the amounts and select Override, then delete the amounts.

Check this link for Forms 941 and 940: Correct or Amend Forms 941 and 940. If you subscribed to Assisted payroll, please reach out to our Support Team so they can help you with the amendment.

1. Go to Help, then select QuickBooks Desktop Help.
2. Select Contact Us.
3. Enter "Correct 941 & 940", select Let's talk, and then choose a way to connect.

Also, here's the article to answers common questions about W-2: Get answers to your W-2 questions.

If there are still unpaid liabilities from last year, you can record prior tax payments by following these steps:

1. From the Help menu, choose About QuickBooks.
2. Press Ctrl + Alt + Y, or Ctrl + Shift + Y to open the Setup YTD Amount window.
3. Click Next until you reach the Enter prior payments section.
4. Select Create Payment to enter all prior payroll taxes you've made.
5. Tap the Accounts Affected... button. This displays options for how you want the payment to affect your Chart of Accounts (COA).
6. Continue this process until you have completed all payments. Click Done to save your work, then select Finish to close the window.

If you need payroll reports, please visit this page: Reports.

Leave a comment again below if you need more help. Take care always!