ACH [check] payment

Hi there, @cfoland. Let me help you clear your vendor balance in QuickBooks Desktop. 

Before we proceed, could you confirm whether the balance is in a positive or negative amount?

If your vendor has a positive balance, it indicates outstanding unpaid bills. In this case, you don't need to create new bills to attach the checks.

To link the checks appropriately, I suggest editing them and selecting the Accounts Payable account in the Account column. This action will create vendor credits that can offset their outstanding balance. Here are the steps:

1. Go to Lists and select Chart of Accounts.
2. Look for the bank where you recorded the check, then double-click it to open.
3. Find the check and double-click it to open.
4. In the Expenses tab, choose Accounts Payable under the Account column.
5. Click Save & Close, then Yes to confirm.

Next, utilize the Pay Bills feature to link the payments and checks. Follow these steps:

1. Go to the Vendors menu and select Pay bills.
2. Check the bill transaction boxes.
3. Select Set Credits, then check the credit transaction boxes that you've recorded.
4. Click Done and select Pay Selected Bills.

If the vendor's balance is negative, indicating they have a credit balance, you can simply create a bill to offset it. Then, follow the above steps to link them using Pay Bills.

QuickBooks Desktop provides various pre-built vendor reports to track your company's expenses and accounts payable. You can refer to this article on how to access them: QuickBooks Desktop Vendor Reports.

Please feel free to reach out if you have any further questions about attaching checks to bills and managing your vendor's balance. I'm here to assist. Have a great day!