vendor estimate

I appreciate you for sharing your concern with us, Zee.

Entering a vendor estimate isn't possible in QuickBooks Desktop (QBDT). As a way around, you can create a purchase order (PO) and enter a bill against it. Then, adjust the cost or quantity of the bill based on what is billed for you. I'll show you how.

1. Go to the Vendors menu and select Create Purchase Orders.
2. In the Vendor drop-down, select the vendor you'd like to create a purchase order for. 
3. Fill out the rest of the fields, and add the items you'd like to order.
4. Click Save & Close.

Once you received an invoice from your vendor or subcontractor, enter a bill and link the PO. Adjust the details and click Save & Close. Repeat the same process until the full amount is covered. 

Additionally, you can look for a third-party app that lets you create an estimate for your vendor. Simply go to the App Center or visit our Apps for QuickBooks Desktop page for reference. 

I recognize having the option to create a vendor estimate is beneficial to your business. I recommend sending your feedback to our development team. This way, they can look into your suggestion and might consider adding it in the future updates. Here's how.

1. Go to the Help menu.
2. Select Send Feedback Online.
3. Then click Product Suggestion.
4.  Enter your suggestions and details then click Send Feedback. 

In case you need to record a refund from your vendor, you can check out this link for the complete details: Record a vendor refund in QuickBooks Desktop.

You can always count on me if you have any other questions or concerns about managing your vendors and QBDT. It's always my pleasure to help you in running your business flawlessly. 

Hi,

@JasroV 

Thank you for your response. A purchase order is perfect and when I enter a bill, I get the option to link it. I did choose to link it, however my bill amount is less than the total of the purchase order, so it asks me if i want to change the amount, which i did. My question is, how can i enter this bill for less than the purchase order so it should be reflected on the purchase order or linked to it.

Thank you so much for your assistance!

Thanks for keeping us posted,

Currently, the option to enter a bill higher than the purchase order is unavailable. The steps provided by my colleague are a workaround on how to create a purchase order against a bill. 

I can see that this feature would be beneficial to you and your business. You'd be glad to know that you can send feedback about the feature you wish to have. 

This way, our Product Developer team can have a look and review it. There are always open for opinions as this helps improve our product to suit your business needs. To send feedback, you can follow these steps:

1. Go to the Help menu.
2. Select Send Feedback Online.
3. Then click Product Suggestion.
4.  Enter your suggestions and details then click Send Feedback. 

For additional reference about accounts payable workflows in QBDT, you may check this article: Accounts Payable workflows in QuickBooks Desktop.

You may also check our help articles for your future reference: Help articles for QuickBooks Desktop.

If there's anything else that I can help you with, please let me know in the comment section down below. I'll be always around ready to help.

@AbegailS_ @JasroV 

I didn't want to create a bill higher than the purchase order, only lower than the purchase order so it should deduct from the purchase order. is there a way to do this or the bill must be for the same price as the purchase order?

Hi there, @Z Zee. 

Thanks for taking the time to follow up with us. 

At this time, the bill can not match the PO if it is a lesser amount in QuickBooks Desktop. You can make an adjustment to the cost on the PO in order for them to match. 

We understand the importance of having QuickBooks work right with you. That said, please know that you can send in your suggestions to our Product Development Team at any time, as my colleague has mentioned above. This way, our developers can consider your feedback in future updates. 

Please let me know if you have any additional questions or concerns. Take care!