Question

Billable Expenses

Forum|Forum|4 years ago
March 30, 2022
14 replies
56 views

Just moved over to Quickbooks online. I'm a Sole Proprietor who mainly uses Quickbooks to track income and expenses, invoice and track payments, banking and to run general reports for my account at tax time. So, I signed up at the Simple Start level, which I would assume all Sole Proprietors and real small business would do. Mostly, it seemed like the right fit until I hit Billable Expenses.

Why are Billable Expenses not included at the Simple Start level? They are clearly a function of Invoicing which is clearly part of Simple Start.

QuickBooks Online

Z

ZackE_

Moderator

Welcome back to the Community, RyanC3PO.

I can certainly understand how an ability to work with billable expenses in a Simple Start subscription could be useful and have submitted a suggestion about it as of today.

You can also submit your own feature requests while signed in.

Here's how:

Use the Gear (⚙️) icon.
Click Feedback.
Enter your suggestions and/or comments.
Hit Next.
Choose Skip and send message.
The available drop-down menu can be used to pick an appropriate category.
Select Send message.

Your feedback's definitely valuable to Intuit. It will be reviewed by our Product Development team and considered in future updates. You can stay up-to-date with the latest news about your product by reviewing Intuit's Product Updates webpage.

As a workaround, you have an option to upgrade whenever you'd like. Our Plus and Advanced subscription levels both include a feature for billable expenses.

Please feel welcome to send a reply if there's any additional questions. Have a lovely day!

R

RyanC3POAuthor

Hey Zach. Thanks so much for the response. Just curious. Do you know what the thinking is in adding billable expenses at the Plus level? Per the website, the Plus level increase users to 5, adds inventory tracking and adds tracking project profitability. Billable expenses don’t fit in any of those categories.

The work around adds a lot of steps, and just upgrading for that feature is not in my budget. Really feels like small business aren’t really be considered.

I filled out a feature request but doubt it will get much attention there.

Honestly I was hoping to generate some discussion here but I don’t know how many small business owners have time to be on here for general discussion.

A

AnneMariee

Or, is there a desktop version that still supports this feature.

Thanks for joining this thread, tlewis133. Let me provide some information about billable expenses in QuickBooks.

In QuickBooks Online, the option to record billable expenses is only available in the Plus and Advanced plans. However, you can consider upgrading your subscription to access this functionality.

Furthermore, you can use the billable expense feature in all versions of QuickBooks Desktop. If you want to mark all expenses as billable, you can do so in your company preferences.

Here's how to do that:

On the top menu, navigate to Edit.
Select Preferences.
Go to Time & Expenses.
On the Company Preferences tab, tick the Mark all expenses as billable.
Click OK.

You can also manually mark an expense as billable when creating a bill by selecting a Customer:Job and ticking the Billable? column on a line item.