Question

Bills as deposits

Forum|Forum|3 years ago
September 16, 2022
5 replies
18 views

We recently switched from desktop when I was hired. The previous users always entered bills paid by entering them all as checks. I however enter them as bills, then mark as paid once paid. Is it normal for bills to show up in the chart of accounts as deposits. It says "bill" in type, but it shows the amount in the deposit line. I'm no accountant. I do know that it's all about zeroing out, but this just doesn't make sense to me. It raises the balance to then deduct the balance which looks like the money wasn't deducted from the account. I'm very confused. Please explain. Thank you!

QuickBooks Online

Adrian_A

Level 8

Hi msmith717,

I'm here to clear up your confusion about recording bills and payments.

In QuickBooks, you can record a bill for any services or items received that you will pay for later. Then, check and expenses are for services or items paid on-the-spot.

Since you enter them as Bill, the payment will show as PAYMENT on the bank register page. In your case, the payment reflects on the DEPOSIT column maybe, because you enter it as a bank deposit. You may have selected the same account on the Bank Deposit page and on the Add funds to this deposit section.

When paying bills, you can use the Pay bills feature. Then, select the corresponding bill and enter the PAYMENT you received.

You can check this reference for the detailed steps when paying bills: Pay bills in QuickBooks Online.

I've also added this article that has detailed information on the difference between Bills and Checks: Learn the difference between bills, checks, and expenses in QuickBooks Online.

Keep me posted whenever you have other concerns with recording bills.

M

msmith717-yahoo-Author

Thank you for your help. However they were definitely entered as bills, I triple checked. I thought perhaps I entered them wrong. But they are entered correctly. Is it normal for bills to show up in the deposit column of the registry?

Tori B

QuickBooks Team

Thank you for taking the time out to help me with this issue.

To clarify, this is for a church, so it's a non profit. They do not have or use the products and services section.

We use a general "bank" account for all offerings and bills. Each with their own categories of course.

So bills are entered for select venders then paid by that general bank account.

Hope that makes sense.

Thanks for following up with us, @MSmith.

Since our steps aren't working for you, I recommend contacting our Technical Support Team for this one. That way, our agents can use their tools to review your account in a secure environment and investigate this matter further. You can use the link I've included below to connect with an agent.

QuickBooks Online Support

Let me know if you have any questions or concerns. I'm always here to lend a hand. Take care!

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