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Build Assembly Problem

Forum|Forum|7 years ago
November 1, 2018
6 replies
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Trying to perform a build on an Assembly, ENG-01180. There exists 2 of these already in stock but I need to build 4 more. I go into Build Assembly and enter ENG-01180 and a quantity of 4.

QB responds that I only have enough components to build 2. When displaying the shortage report, QB says that I have 2 of the ENG-01180's in stock and I need to build 2 more. Wow. I'm trying to build 4 more ENG-01180's regardless of what I have in stock of existing ENG-01180's.

IF I am short a part in my Bill of Material for ENG-01180, QB should show the shortage and offer to create a PO for me. But, it does not. I KNOW I have plenty of parts to build this assembly.

Any idea what is happening here? It should be working.

Thank you.

Phil

QuickBooks Desktop

Best answer by ph99004

Turns out that there was a single part shortage that was not listed in the Shortage Report. The reason for the shortage was that the part was not received properly. Maybe the shortage report takes into account items on POs(?) Anyway, I received the part correctly and the build went through. Weird!

C

Charies_M

Level 9

Hello there, ph99004.

I'd like to get your concern about building assembly be taken cared of.

Quickbooks will tell you the number of stocks available for you to build assembly. Since you already have 2 available assemblies on hand and another 2 for the shortage, you can manually create a Purchase Order to correct the shortage. To do this, let’s run the Shortage Report by Item. This will show the items and subassemblies you need to complete.

Here’s how:

Go to Reports.
Click Inventory.
Choose Assembly Shortage by Item.
Customize the date to show the correct items.
Click Refresh.

Once done, you can now create a Purchase Order. Let me guide you through how:

From the Assembly Shortage by Item report, click the Create Auto PO’s button.
Check the box beside the desired item.
Click Create PO’s button.

Reach out to me if you have more questions about building assemblies. It's my pleasure to help you in any way I can.

P

ph99004Author

Charles_M: Thank you but this doesn't address the problem. I am not showing any shortages of the parts within the ENG-01180 assembly. i need to build 4 new ENG-01180 assemblies.

P

ph99004AuthorAnswer

Turns out that there was a single part shortage that was not listed in the Shortage Report. The reason for the shortage was that the part was not received properly. Maybe the shortage report takes into account items on POs(?) Anyway, I received the part correctly and the build went through. Weird!

Rustler

Level 15

would you attach a screen shot of the build assembly screen for that item with your qty to build set to 4

P

ph99004Author

Screen shot of ENG-01180 with a couple of parts shown. There are actually around 300 different parts on this circuit board assembly:

P

ph99004Author

Here is a screen shot of the build screen. You can see a few more parts in the assembly.

V

Valerie20

I am trying to build an assembly and all oft he items are showing in stock but when go to build it says there is a shortage and the item on shortage is the actual assembly item itself

H

Hugh M

Same problem. Links posted so far have not worked.

J

JodyJB

Hello, @Chris11_2.

Currently, our Product Engineers are still working on releasing a permanent resolution for the on-going issue with the shortage report.

In the meantime, you can look into the settings for each assembly items. Then, locate the Quantity Calculate checkbox for Pending Build Assemblies. Checking this seems to have fixed this Shortage reports

Lastly, I'd suggesting contact our Technical Support team so you'd be added to the affected users' list. You can follow the steps shared by my colleague, @Rea_M. Rest assured, you'd be notified via email once updates are released.

Keep me posted on your call goes. I'm always here to help.

Please explain how I find this:

In the meantime, you can look into the settings for each assembly items. Then, locate the Quantity Calculate checkbox for Pending Build Assemblies. Checking this seems to have fixed this Shortage reports

I do not have a "settings' in the Edit Item screen.

Thank you!

A

annie0424

I have 4 builds dating back to January that are in pending mood. I can't change the date to remove the pending. Can I deleted all these and re-enter them into todays date?

Also, if the build assemblies are in pending, does it take it our of our inventory or after its complete?

MichelleBh

Level 8

I have steps on how to change the build assemblies date, @annie0424. I'm happy to outline the details steps, so the pending status will remove.

I'd recommend clicking the Remove Pending Status and changing the date afterward. Let me guide you on how:

Run the Pending Builds report by going to the Reports menu and choose Inventory.
Double-click the item in the list one at a time.
Hit the Remove Pending Status button on the bottom part.
Modify the date, then click Build & Close.

In addition, you can manually delete the build in the list or Revert it, then save it. After that, re-create it. For more information, see this article: Combine your Inventory Items to Build Finished Goods.

Furthermore, the item can be deducted from the Inventory quantity only after the pending build assembly has been completed or removed. See the sample screenshots below for reference:

Moreover, I've got this helpful material that contains information on handling assembly and quantity on hand:

You're always welcome to post a reply if you have further questions or concerns about assembly items or transactions. Happy to help you again. Keep safe.

K

kate111

Has this ever been resolved? I have a WO today that won't let me remove the pending status because there is a shortage, but my shortage report is empty - it shows absolutely nothing. This is unbelievably horrible!!

MorganB

QuickBooks Team

Thanks for joining this thread, kate111.

I hate to hear you've run into the same issue with the shortage report in your QuickBooks Desktop account.

I recommend reaching out to a member of the Desktop Support Team to get this resolved as quickly as possible. Agents have the necessary tools to take a closer look to determine what's causing the problem to continue. Here's how to get in touch with the team:

1. With QuickBooks open, press the F1 key on your keyboard.
2. Select Contact Us.
3. Enter Support in the field and click Continue.
4. From here you can begin a live chat session with an agent.

The following link provides these steps if you ever need them again in the future: Contact the QuickBooks Desktop Customer Support Team

Please don't hesitate to reach back out if you have any other questions or concerns. I'm only a comment or post away.

T

tulrich104

How many people have to contact your Desktop Support Team before there is any attempt made by Intuit to fix this issue? How may years will we need to wait? We too are looking into a replacement accounting software because we've had multiple instances where we've wasted hours and days on an issue, only to have your "support experts" just throw up their hands and give up and tell us there is no fix.

L

Lori1313

Has this been fixed yet? I have called the help desk and they have no idea how to help me. Looks like people have been having this problem for years. Only one of my assemblies does this, all the rest work.

JaeAnnC

Level 6

Thanks for reaching out to us, @Lori1313.

It appears you have expressed a similar concern to which my colleague responded. You can find her suggested resolution at this link: https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/re-build-assembly-not-generating-proper-shortage-report/01/1369503#M205569.

Please don't hesitate to reply to this post if you have further questions about building assemblies in QuickBooks Desktop (QBDT). I'm always here to help anytime. Keep safe!

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