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mariekeele
February 23, 2021
Question

Employee billable rates

  • February 23, 2021
  • 46 replies
  • 141 views

I am looking to update the default billable rate for our employees in Quickbooks Online. I have searched everywhere but cannot find the list of employee billable rates, only cost rates and product/service rates.

This is for the rate that is auto-entered on timesheets as the billable rate.

    46 replies

    K_Siman
    K_Siman
    Level 1
    February 23, 2021

    Hello @mariekeele! It's good to see you here in the Community. I'm happy to help you with your employee rates. 

     

    The rate that comes into TSheets from QuickBooks Online is the cost rate you set up on the Employee Information page within QBO. That's the time that you use to pay your employees for payroll. The time that you use in invoices will use their billable rate.

     

     

    In their profile is also where you can make their billable rate default as well. This can't be updated on a company level, it's done individually within their profile. You can, however, run a report to give you a list of the employees and their billable rates. Here are those steps:

    1. Log in to QuickBooks Online as the admin.
    2. Go to Reports on the left menu and search "Employee Contact List".
    3. Click on the little gear icon in the upper right-hand corner of the report.
    4. Click on Show More under Change Columns.
    5. Select the box next to Billable Rate.
    6. Click on the white space to apply (there's no save option).

     

     

     

     

    If you have any further questions or need any clarifications, please don't hesitate to respond to this post. All of us here in the Community are eager to help. :)

    DwayneCarter
    October 31, 2022

    Hello, I cannot seem to find the employee contact list report.  I have emp directory and emp directory but neither give me the option to assign a billable rate to an employee

     

    thank you

     

    Dwayne

    Rubielyn_J
    Rubielyn_J
    Level 8
    October 31, 2022

    I'm here to help help you find the employee contact list report and add billable rate to an employee, @Dwayne11.

     

    To find the Employee Contact list report, let's proceed to the Report menu at the left panel. Let me show you how:

     

    1. Select Reports on the left column.
    2. In the Find report by name field, search and choose for Employee Contact List.
    3. To personalize the statement, select the Customize button.
    4. Once done, click Run report.

     

    Then, we can create a new transaction from within projects and add billable rates to employees. Before doing so, ensure to turn on the billable feature in QuickBooks. For detailed steps, please check out this article: Set up billable expense.

     

    Then, set up an hourly cost rate for your employees from the Project page, the rate will show when you start to track time. From there, you can edit the Cost rate (/hr) and enter the Billable (/hr) amount.

     

    To modify the billable rates for an existing employee in QuickBooks, just follow the steps below: 

     

    1. Proceed to the Projects. 
    2. Select the Customer. Then open the transactions. 
    3. Under Time Activity, modify the Billable(/hr) and Time. 
    4. Press Save and close.

     

    Additionally, let me share these articles you can read about hourly cost rate:

     

     

    Feel free to comment below if you have other questions about generating employee contact list report and how to assign billable rate to employee. I'll be around to help. Stay safe!

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