Let's review a report to resolve the error, lmatch. You run the Uninvoiced Charges or Unbilled Charges report to check if the employee is used in one of the transactions. Here's how: Go to the Reports menu. Look for Uninvoiced Charges or Unbilled Charges report. Check if the employee that you're trying to delete is used in one of the transactions. Click the transaction to open it. Uncheck the Billable box. Click Save and Close. Once done, delete the employee to check if that works. You can also reply to this thread if you have follow-up questions.

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lmatch

Question

Has anyone run into this? Error: This employee cannot be deleted because it is used in unbilled charges

Forum|Forum|7 years ago
January 8, 2019
13 replies
29 views

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QuickBooks Online

JenoP

QuickBooks Team

Let's review a report to resolve the error, lmatch.

You run the Uninvoiced Charges or Unbilled Charges report to check if the employee is used in one of the transactions. Here's how:

Go to the Reports menu.
Look for Uninvoiced Charges or Unbilled Charges report.
Check if the employee that you're trying to delete is used in one of the transactions.
Click the transaction to open it.
Uncheck the Billable box.
Click Save and Close.

Once done, delete the employee to check if that works. You can also reply to this thread if you have follow-up questions.

lmatchAuthor

Thanks for the reply. That was the first thing I looked at, and there are no unbilled invoices or unbilled time (those are the only two reports that come up for me) for this former employee. Other former employees deleted (made inactive) just fine.

jillroth

Thank you for getting back here in the Community, @jillroth.

Currently, the workaround to remove billable checkmark for the employees is the steps provided by, @MariaSoledadG.

For more information about entering billable time by job, please check this article link: https://quickbooks.intuit.com/learn-support/en-us/pay-wages/how-to-enter-billable-time-by-job/00/186154.

To check for the new added features or updates in QuickBooks, you can also visit our blog page.

I'll be around if you need anything else. Stay safe and take care always!

So is the answer to my question that we need to pull up every time sheet for every individual that was marked billable and shouldn't be?

Any other way to just remove old employees from the drop down on timesheets? These individuals have never been paid through QBO and I don't care if I have no record of them moving forward.

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