checks

5 replies
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I sent out a check in Dec 2024. However, the check cleared in 2025. My account says it should be in 2024 General ledger. How do i record it?

QuickBooks Online

BigRedConsulting

Level 15

Enter checks using the date that appears on the face of the check. The date the check clears the bank is irrelevant.

sw1222Author

ok, the only problem is that i don't create the checks, so i don't see them until they are cashed. So, what do i do in that case?

BigRedConsulting

Level 15

You wrote, "I sent out a check in Dec 2024." That suggests you know the check date.

In any case, to keep your books properly you can't depend on check recipients to cash your checks in a timely manner, if at all. Instead, you need to know the dates on the face of the checks and use those dates when recording checks.

Does your bank's website make images of your checks available? Most do. If so, use the images to get the transaction dates and use those dates when recording checks.

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