Question

Adding Barcodes to Templates

40 replies
372 views

Is it possible to add barcodes to my templates, so that they are available to scan when I print a form? For example, on my purchase orders, so they can quickly be scanned when receiving items?

QuickBooks Enterprise Suite

Angelyn_T

Moderator

Hi there, @courtneyaostrowski.

Thank you for posting here in the Community. I'm here to help share information about adding/using barcodes into templates in QuickBooks Desktop (QBDT).

A barcode in an optical machine-readable series of coded lines that help identify a product. One advantage of a barcode system is that a large amount of information can be coded into a small space.

The following transactions can be used with barcode scanning:

Estimates
Sales Orders
Invoices
Sales Receipts
Refunds & Credits
Purchase Orders
Item Receipts
Bills
Write Checks
Inventory transfers

For the detailed steps and instructions on how to set up, use and print barcodes in QBDT, you can check this article: Use barcode scanning.

Let me know if you have any other questions about barcodes, I'll be right here to help!

J

JackWindPower

I'm now using QB2022 and still find barcoding not getting the attention it needs to be competitive with competitors. I love using QuickBooks and being pushed into the barcode world by our customers. We need barcodes that can be added to packing slips at the invoice level, not the sales order level. They could be added to sales orders and when creating an invoice from the sales order they will carry over. They could even be added at the Estimate\Quote level and be able to transfer up to sales order and invoice during the processing steps. I also need to find how to customize the barcode labels I need to print. I would like to use our Item Code and not the Description. Some discerptions get long, over 50 words, item code are short and sweet. I would also like to have our Company Name print at the top of the barcode label. We use a Zebra Thermal printer. I do not see any templates available for just creating the barcode labels layout that could be adapter for the thermal printer. We have to create several barcodes of our own also because the items are custom made and currently do not have barcodes assigned.

Will I need to switch to third party software to create my barcode labels?

C

Candice14

Level 8

Good evening, @JackWindPower.

Thanks for joining in on this thread.

Yes, that's correct. In your situation, a third party app would be the best route for your business. I'll pass along your feedback to our Product Developers so they can consider this in the future.

You can always keep up with what's new in the product through our Blog site.

Feel free to reach back out if you have any other questions about your QuickBooks account. We're always here to lend a helping hand. Best wishes!

C

courtneyaostrowskiAuthor

I have read all of these articles, but did not find the answer to the question I posted, which is:

How do I get barcodes to print on my templates, specifically purchase orders?

PreciousB

Level 6

Thanks for coming back to the Community, courtneyaostrowski.

Let me add some details about the barcode feature in QuickBooks Desktop Enterprise.

The barcodes are mainly used for inventory reporting. Turning on the barcode scanning preference in Advanced Inventory and using the Barcode Wizard gives you the option of either moving your existing barcodes into QuickBooks Desktop into the new Barcode Number field for any or all of your items, or having QuickBooks Desktop create barcodes for items in your item list.

However, we are unable to add and print the barcodes on the purchase order or any templates in QuickBooks Desktop Enterprise.

I've personally sent your request to our Product Developers so they might add this option. I'm hoping that you can also share your suggestions to them from your end. We're always looking for ways to improve QuickBooks Desktop and most of our new features come from our customers' ideas.

Here's how to send your request:

Click the Help menu bar.
Scroll down to Send Feedback Online.
Select Product Suggestion.
Choose Product Suggestion for the Type of Feedback.
Product Area is optional.
Enter your suggestion.
Click Send Feedback.

Thanks for your input. Should you have more questions, please let me know. I’ll be here if you need me. Have a good one.

A

AelYancey

I would also like to be able to print barcodes onto invoices so that they can be easily scanned in by receiving. Even just an option to upload an image in a custom column would do the trick. Any chance we could get this for QB Online?

L

LilyAZ

We scan everything that moves through our organization: SOs POs and especially work tickets (these are a version of SOs) for our manufacturing processes. Our scanner generates a file name based on date and document number scanned that day. Our office staff then goes in throughout the day and as they have time and renames the file following a preset naming system. If the office is busy it can be a day or more before this is done. I am looking to add a barcode field to my QB documents based on combining the following fields: CustomerName, document number, Date, template name, and a custom field I use for my customers customers name. We probobly generate 30 to 50 documents a day. I am aware that this feature does not currently exsist in QB and I have made a suggestion to the product development team. By chance does anyone know of a 3rd party product that would allow me to do this?

IamjuViel

Level 8

Hello, @LilyAZ.

You can visit our QuickBooks Desktop app center to check out for a supported third-party app.

Here's how:

Go to https://desktop.apps.com/home.
From the QuickBooks Compatibility section, choose the QuickBooks Desktop version you're using.
Type in the clue word of the specific app you're looking for.
Click the magnifying glass to search.

Meanwhile, to learn more about receiving inventory and managing your item list and sales forms, you can check these articles:

Always feel free to visit us here in the Community if you have other questions. I'm just a few clicks away.

M

markcrobinson

Enterprise 20

I am trying to add barcodes to sales receipts so that the shippers can scan the item on the sales receipt, then scan the product to verify it is correct.

I am able to add barcodes to the sales receipt by creating a column and telling it to print in Barcode Font, but this will not create a 39 compatible code that can be read by a scanner.

How can do this?

Jen_D

Level 8

Thanks for joining the conversation, @markcrobinson,

If the column will not allow you to assign the barcode that's compatible with your scanner, you may use the Attachment feature for it. For this, you will need to save the barcode as a file or image. This attachment will work when you email the sales transaction to a client.

To do that, follow the steps below:

On the Sales Receipt, click the Attachment button at the top.
Select a source where the barcose is saved.
Pick the file and mark it before clicking Done.

Please note that attachments will not print together with the sales transaction. If you want, we have third-party applications you can check that supports this preference. Check them out there: https://desktop.apps.com/home

We also have a separate forum called Intuit Developers, where you can find engineers who can help recommend third-party applications for you to use. In this website, you can connect with developers who can help with app integrations, take part in software developments and innovate business tools for QuickBooks.

Here's the link to the website: Intuit Developers Community.

Feel free to get back to us if there's anything else you need help with. I'll be glad to help you at any time. Have a nice day!

Shanae

No, you cannot add barcode images to your Forms/Templates in QuickBooks Enterprise.

Work arounds:

1. Use the QuickBooks Desktop Mobile app that allows you to send the PO to your phone so you can scan/receive.

2. Add the barcode number to the PO

3. Print the labels and stick it on the PO

A

a7soni

Has this feature been added yet? One of our clients is requiring us to add barcodes into our invoices. I might have to develop the app myself to get this done.

Rose-A

Level 10

I appreciate you following up on this thread, a7soni.

Currently, there isn’t a specific time frame as to when this feature is available. QuickBooks aims to find new ways to make sure that your product meets your needs.

As a workaround, you'll want to search for a third-party application that integrates with your desktop version. Here's how:

Go to https://desktop.apps.com/home#!category/10368/6984.
Search for apps in the search box.
Hit Search.

The system displays the list of applications available that matches the description you entered and are compatible, and designed to work with QuickBooks Desktop

While that feature isn’t currently in our development roadmap, we are working on big improvements that will be helpful for the majority of our customers.

You can visit the What's New section on your QuickBooks Desktop, to be updated with our latest news and updates including product refinement.

Additionally, I recommend visiting this link: Resource Hub . This will provide you with resources and videos about managing your QuickBooks Desktop account, income, expenses, inventory, and running reports.

Please let me know if there's anything else you need. I'll be more than happy to help you in any way I can. Have a lovely day!