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Clients employees

Forum|Forum|1 month ago
July 24, 2026
7 replies
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Can anyone guide me on how to add a new employee's contribution. A screen shot would be great since this old lady sometimes missread things.

QuickBooks Online Payroll

Best answer by Rusimyhr

Your Chart of Accounts is still intact, and your Software Expense account is right where it should be. You just need to scroll down on the Bill form and click Category details to expand it, then select your Software Expense account from there.

As a reference guide, visit this article: Enter bills in QuickBooks Online.

Let us know in the comments if you have further questions or concerns.

Z

ZuzieG

QuickBooks Team

Here are the steps to add a new contribution for your client's employee in QuickBooks Online.

Here's how:

Go to All apps, then click Payroll, and choose Employees.
Select your employee.
Scroll down to Deductions & contributions, then click the pencil icon.
Select + Add deduction/contribution or choose your deduction/contribution and fill it out.
Hit Save, then Done.

For more information, you can also refer to this article: Set up and manage payroll items for your insurance benefit plan.

If you have any further questions, please don't hesitate to reply below.

L

LaLa626Author

New Member

Thank you so much!! The support here are much more knowledgeable than the phone.

C

ChristineJoieR

QuickBooks Team

You're always welcome, LaLa626.

Here in QuickBooks Community, our goal is to ensure we're always on the same page by providing visual guides, complete references, and practical solutions. We're always happy to help whenever you need a hand.

See you around on this forum!

L

LaLa626Author

New Member

I’m trying to enter a bill for some software subscriptions, but when I open the Bill screen, I can’t find the box where I select my 'Software Expense' account! There’s only a section asking for Items or Products and Services.
Did my Chart of Accounts get deleted, or why is the expense category section completely hidden?

R

Rusimyhr

Answer

QuickBooks Team

Your Chart of Accounts is still intact, and your Software Expense account is right where it should be. You just need to scroll down on the Bill form and click Category details to expand it, then select your Software Expense account from there.

As a reference guide, visit this article: Enter bills in QuickBooks Online.

Let us know in the comments if you have further questions or concerns.

L

LaLa626Author

New Member

Thank you, such a life saver!! The screen shot really helped. I was following the same article earlier but didn't realize that I just need to click it LOL!

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