Expenses & Suppliers

Is there a way to record business expenses purchased with personal funds in a QBO account that weren't reimbursed technically by the business? I was thinking a journal entry, but then I looked it up and step 2 after the journal entry is recording the reimbursement for that expense, and then categorizing it as an expense. Is the journal entry not enough to get it in there correctly without messing up reconciliations or the bank register?

I entered about 20 expenses in the last few days.  Today I went to check on one of them and it's no longer there.  I did a search and it's completely disappeared.  I went back over each of the 20 expenses and have discovered that about 6 of them are nowhere to be found.  This is alarming to say the least.  I don't want to have to double check each entry I make to make sure it's in the system.  

I have a bill in USD and home currency is CAD.Payment was made in two separate foreign currency transactions with a credit card.How do I link both of the foreign currency transactions in the credit card transactions ledger to the bill?I have made bill payments against the same credit card and manually entered the exchange rates to match the exact values in the credit card statement, but the transactions do not appear in the Match Transactions window.What is the correct workflow here?Any help would be appreciated. 

Hello,I am new to quickbook, and I am trying to do the quickbooks for my partner small company.We couldn't get a company credit card, so he has been paying almost all company expenses with his personal credit card.Unfortunately I have fall behind and need to enter many transacitons from different months to riemburse him.So I know there is a template to mass upload transacitons in bulk but not sure if the idea is correct.FIrst - I needed to create a credit card type chart of account, setup and named Owed to Owner. Is this correct? Would this be under journal entry or Bill or Expense?Could I then enter the expenses, choosing the Owed to Owner account for reimbursement?If yes, coud i use a template to enter a single transaction per month with detailed lines per type of expense? e.g Cost of materials, office supplies, etc? But if this is the case, how can I make sure to track also the vendors for each receipt? e.g Home Depot, Grand&Toy, etc? We need to track these too.So

I am not an accountant, just a business owner "flying solo". This problem has existed since day one of my QBO subscription but I thought it was normal. Later I noticed that my bill payments never reduced the GST owing amount. Scenario:I create a bill that I have to pay. Let's say it's for $100 plus GST 5%. The total is $105.Once the bill is created I click on "Make Payment". The new windows automatically fills in the full amount to pay. No GST fields, just the amount to pay (this makes sense because the bill itself is dictating what is the GST amount). So I click PAY.When I look at the Transactions List I see this: Before sales tax: 572.44   |   Sales Tax: $0   |   Total 572.44 As a side issue - I cannot find a place on the "Make Payment" window to specify that the payment was E-transfer. The system automatically makes it as Bill Payment (cheque).  One last important thing to mention. If I create an expense manually or vi

I upload all of my receipts through the app on my phone.  When I access my Quickbooks online account from the computer, it is only showing me 21 or my receipts. I have uploaded over 100 receipts in 2022, so I am not sure where they have disappeared. They do show up when I first long in, but then disappear right away. Has anyone else experienced this?

I recorded all the bills at the end of the year after we had already paid all of them. I recorded them all as paid, but for some reason the paid date defaulted to 6/23/22. Now when I am trying to reconcile, it is not matching. Is there any way to undo the paid date to automatically reflect that each bill was paid on the due date? 

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I am trying to import bills from another accounting system, however, I am getting an error that says some of the bills do not have numbers even though they all do.  The only thing I can think of is that it is because some of our suppliers include letters as part of their bill number.  I am I correct in thinking that this is the reason for the error?

How does other construction companies deal with disputed invoices.  We are trying to figure out a way to handle disputed invoices but we do hard closes each month.  We really don't want to change the financials if possible because that affects our WIP report as well.  Quarterly we send our statements to the bank. If we don't go back to the correct month the invoice doesn't age correctly. Thoughts?

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Hi everyone,I am fairly new to QBO but has a bit of accounting background.How do I record bill payments from expenses payable to shareholder? Do I make a journal entry for it, debit due to shareholder and credit company chequing? thanks!

Hi there, I have a vendor who I only pay with credit card and have a running balance with them. I have reconciled my credit card with my bank account just fine. However, I am not able to capture the HST I am paying as the "payments" that I send to the vendor is to buy "credits" to buy postage. Now depending on where the shipment is going, the tax are different respectively. I think I have to add an example, let's say: I paid $30 to the vendor (which will show the $30 on my reconciled credit card)then $9.50 is for the postage feetax is $1.23, so total bill is $10.73My credit is $30-10.73=$19.27 (this will remain in my vendor account) How do I show this since I am only showing that I expensed $30 on postage? Do I create a separate "bank" account for this vendor? If so, how do I post the transactions on this bank as? How will it tie back to the credit card?  

Example - an invoice is dated December 22, 2022 but it isn't paid until January 16, 2023

Hello. I sometimes have reimbursable expenses on invoices and I don't know how to categorize and manage them so that they do not look like income. For example, I will purchase a gym membership for a client, add it to the their monthly invoice along with my billable time. The same invoice contains billable time, sometimes, reimbursable expenses. How should I categorize those reimbursable expenses? Thanks so much for your help.

I often have to pre-pay vendors for by credit card prior to receiving the product or invoices.How do I record the pre-payment when the payment is by credit card not a bank account?

In the past few months I noticed that my list of suppliers, which I try to keep to a minimum was getting larger. It looks like QB has been auto creating suppliers (I can see it in the audit log) when I pull in my bank and credit card feeds.  It's created entries for Canadian Tire, Tim Hortons, Google, Amazon etc. I don't want this to happen, I actually find it annoying for just every day transactions that I want to categorise but not record the supplier.  Does anyone have any insight on how to stop this or a better workaround? Support wanted me to just make them inactive or set up rules etc.  

How can I include a percentage of a receipt as an expense? Such as being able to deduct a portion of your cell phone bill as a business expense.

I'm using Epson's Receipt manager software to scan and import bills into QBO. It's working great, but I'm wondering if there is a way to import them such that they go into the "Review" tab under Bills, instead of automatically being input? There is a field/toggle on the Epson software to say, "Reviewed" or "Not Reviewed" but when it is exported with "Not Reviewed" selected, it still imports to QBO as if it were reviewed.Thanks.

We are using a thrid party app to process vendor/supplier payments by direct deposit. But how do I know which vendors are paid by cheque and which are paid by direct deposit? I looked at the FLAG feature , but more than one person enters Invoices, and they would have to remember which vendors are paid by what method.  Too much room for error. I am surprised QBO doesn't offer direct deposit payments to vendors.

I use copy on a laptop but dont see this choice on my cell

I am curious if anyone knows of a way to add items from your inventory to your invoice but hide those lines from customers. im a plumber and I want to add fittings from my inventory to invoices so that I am accurately deducting items from inventory as I use  them but I don’t want them to show on the invoice. 

The cheque number on quickbooks is 909.  The paper cheque is 910.  How do I make them coincide?

Hi, I tried to clear out all my 2022 Suppliers with a mass "Pay Bill" for all outstanding Suppliers back in December. Now in 2023 when I try to transaction match, I am getting an entry for Bill Payment Dec 2022 in addition to the new 2023 new open bill (see screenshot). Am I missing a step to close out the 2022 Bill Payment so that it does not appear in transaction matching? Thank you in advance!Darren