Bills VS Expenses

Hi there, newbie69.

A bill is something that you owe to a vendor or someone that will be paid at a later date. An expense on the other hand is something that your business spends at the time of purchase. You can get more details about this here: What is The Difference Between Bills, Checks, and Expenses?.

Changing a type of transaction from a bill to an expense is also unavailable in QuickBooks. You can delete the bills and recreate them as an expense transaction. Here's how: 

1. Open each bill one at a time.
2. Select More in the footer. Then select Delete.
3. Click Yes to confirm.

Once done, follow the steps in this article on how to enter the expense transaction: Enter and Manage Expenses in QuickBooks Online. 

You'll also want to run reports afterwards if you wan to have a quick review of the transactions. Here's an article for more details: Run a Report With Vendor Totals.

Don't hesitate to reach out to us again if you needs anything else. We're always here to help. 

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