Overpaying a credit card bill

You can change the Amount due on the bill back to $100 since that is the correct balance on your statement. Next, open the bill payment and change the amount on the check at the top to $400. This tells the system to track the extra $300+ as a vendor credit, which you can apply to future statements.

Here’s how to change the amount due of the bill:

1. Go to the Vendors menu and select Vendor Center.
2. Choose your credit card vendor from the list on the left.
3. Look at the Transactions tab, find the bill you need to fix, and double-click to open it.
4. Change the Amount Due back to the original statement balance (the amount under $100).
5. Click Save & Close.

Here’s how to update the bill payment:

1. In the same Vendor Center, look at the transaction list to find the bill payment.
2. Double-click the payment to open the Bill Payment (or Check) window.
3. Change the dollar amount on the check image at the top to $400.
4. Click Save & Close.

You can review this Accounts Payable Workflow guide to learn more about managing bills directly in QuickBooks Desktop.

Let me know if you need additional assistance.

Thank you for helping me straighten this out KenoLee.  It was a bit more convoluted since the transaction in question was back in March and I had reconciled it.  But I was able to sort things out using your advice as a guide to the solution.