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New Member
Sep 23, 2026 6:06 PM UTC
Question

Setting up time off

I can not seem to locate any real help Bought the Quickbooks Online for dummies and cannot locate help there ither.  Employees are suppose to Accrue PTO time. Max allowed is 40 hrs in Total. But what I keep noticing that if someone use some time it is not calculating that into the Max 40 to be used. So several employees see they have time because is still accuring even after they have used 40 hrs already 

1 reply

Moderator
Sep 23, 2026 8:02 PM UTC

You can edit your current settings to enforce a strict 40-hour annual limit without ongoing accruals. Here is how you can adjust your policy:

 

  1. Go to All Apps, then select Payroll and click on Employees.
  2. Choose the employee you want to update.
  3. Under Time Off, scroll down to Policies & Balances.
  4. Click Edit to update the current Balance.
  5. After making changes to the policy, click Save.

 

For more guidance on setting up and tracking time off, check this article: Set up and track time off in QuickBooks Payroll.

 

Please respond to this post if you have additional concerns.