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D
ddupont
July 4, 2025
Question

How do I know if a vendor cashed a Quickbooks generated bill pay check?

  • July 4, 2025
  • 1 reply
  • 21 views
No text available

1 reply

J
Jovelyn_MQuickBooks Team
QuickBooks Team
July 4, 2025

Currently, QuickBooks doesn’t have the option to directly verify if a vendor has cashed a Bill Pay check, Ddupont. Since the checks are issued in the vendor's name, this information is considered private and can only be obtained directly from the vendor.

 

It's best to reach out to your vendor directly and ask them if they have already cashed or deposited the check. On top of that, if you're referring to determining whether a check is already cleared, you can check the payment status of the bill you paid, check your bank statement, or get in touch with your bank.

 

For more information about payment processing limits in QuickBooks Bill Pay, you can refer to this article: Learn about payment processing limits in QuickBooks Bill Pay.

 

You might also find this article helpful for your future reference in creating your roles and customizing permissions: Set up roles and permissions for paying bills.

 

Don't hesitate to drop a reply in this thread if you still need further assistance.

Rainflurry
Rainflurry
Level 11
July 4, 2025

@Jovelyn_M 

 

"Currently, QuickBooks doesn’t have the option to directly verify if a vendor has cashed a Bill Pay check, Ddupont."

 

That is the craziest thing ever.  How can QB not give its customers the ability to see if the check has cleared and their vendor (not yours) has been paid?  All other third-party payor services that I'm aware of provide copies of the cashed checks.    

 

"Since the checks are issued in the vendor's name, this information is considered private and can only be obtained directly from the vendor."

 

OK, now you're just making stuff up.  The checks are payable from your customer, and your customer wants to see when they're cashed.  There's absolutely nothing private about that. 

 

Here's the electronic copy of what Bill.com provides its customers when the check is cashed by the vendor (sensitive info removed).  See, it's not considered private, and there's no reason QB cannot provide a copy of the cashed checks. 

 

  

 

 

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