How to enter credit card sales

Recording credit card (CC) sales and fees would depend on the specific transaction you want to input into the system, Lisa. I'm here to guide you through the process.

Beforehand, please ensure you've already generated the CC account into your Chart of accounts in QuickBooks (QBO). Here's an article for reference: Add an account to the Chart of accounts.

Moving on, if you want to record a sale or payment for a customer's invoice entered and sent through QuickBooks, we can utilize the Receive payment feature:

1. Go to the + New menu and then Receive payment.
2. Choose your Customer from the dropdown selection and modify the Payment Date accordingly.
3. Pick the accurate paid invoice by ticking the Checkbox icon.
4. Select the CC account on the Deposit To dropdown (if already posted on your physical account). Then, Credit Card for the Payment method (click the + Add new option to add the Credit card as a new payment method on the Name field. Once done, Save).
5. Double-check everything, and once ready, hit Save and close.

Meanwhile, if the payment was made during the sale (without using the invoicing process), you can record it as a Sales receipt.

1. From the + New menu, select Sales receipt.
2. Choose your Customer and enter the Sales Receipt Date.
3. Pick or add the Credit Card as the Payment method.
4. Record the transaction to the accurate account from the Deposit To dropdown.
5. Fill out the rest of the form accordingly.
6. Once done, click Save and close.

On the other hand, you can input CC fees as expense transactions in the system. Here's how:

1. Select Expense from the + New menu.
2. Choose the correct Payment account and Payment Method.
3. Modify the Payment Date 
4. Add a Credit Card Fees account on the Category field:
   • Click + Add new, then pick Expenses as Account type and Bank Charges as Detail type.
   • Enter Credit Card Fees as the account's Name. Then, Save and Close.
5. Select the Credit Card Fees as the transaction's Category and input its Amount.
6. Double-check everything, then Save and close.

However, if you mean entering a CC fee through third-party merchant services, follow the steps tailored on this thread: Enter a bank service fee while using a third-party merchant service in QuickBooks Online.

You may also enter your CC expense payments in QBO. It can help you review and track them in the program. Please check this article for more information: Record your payments to credit cards in QuickBooks Online.

Should you have more questions about entering CC sales and fees in QuickBooks or other expense or sales transactions, kindly add them to this thread. You can always count on me and my team here in the Community.