Question

QuickBooks Desktop ACH authorization form for Vendors

4 replies
405 views

Where on QuickBooks Desktop can I download an ACH authorization form to have my vendors sign so we can pay them via direct deposit?

QuickBooks Desktop

AlcaeusF

Level 14

Hi @JK7338,

Welcome to the Community. I can lend a hand on how you can pay using direct deposit in QuickBooks Desktop.

You can use Intuit’s Direct Deposit service to pay bills or make payments to independent contractors only. There's no authorization form needed to pay them in QuickBooks.

Just select Direct Deposit as your payment under the vendor's profile. There's also an option if you want to send payment confirmations via email. Please refer to this link: Set up and manage direct deposit for your contractors.

Sometimes, bills you want to pay won't appear on your end. I've attached an article you can use to learn more about the possible reasons and how to troubleshoot it in QuickBooks: Pay bills in QuickBooks Desktop.

Drop me a comment if you have additional questions about paying vendors using direct deposit in QuickBooks Desktop. I'm always here to help. Take care always.

J

JK7338Author

Hello, A few follow up questions...

Why can't you pay vendors via direct deposit? If not by direct deposit how do you pay them? I have concerns about using the online bill pay feature with melio based on reviews of transactions not being processed and poor customer service support.
Wouldn't I need an authorization form since I will need to collect their bank routing and account number information?

DivinaMercy_N

Moderator

Hello there, @JK7338. I'm here to share some information about paying vendors via direct deposit in QuickBooks Desktop (QBDT).

In QBDT, you can pay your vendors via Direct Deposit using the Direct Deposit service. However, this only supports vendors eligible for 1099. For more details, feel free to check this article: Pay bills from vendors through Direct Deposit.

I've also added this article for additional reference: Pay a contractor with direct deposit.

Also, Online Bill Pay is a service where you can directly pay bills to your vendor in QBDT. The payment will automatically be recorded in the program which ensures the accuracy of the data. To use this, you'll need to set up an account first. When approved, you're now ready to connect your bank account to QBDT and start paying your vendor bills.

For your other concern, you may not need to ask for an authorization form to collect your vendor's bank routing and account number information when paying bills. This is because your account is the one registered for payment deductions and not theirs.

On the other hand, if you don't want to use the Direct Deposit service or Online bill pay to process payments for your vendors, you could look for a third-party application as an alternative option.

Let me know how the recommendation goes. I want to ensure you'll be able to pay your vendor bills smoothly in QBDT. Don't hesitate to post here again for additional questions you may have. Have a good one and take care.

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