How do I reverse a "bill" payment if check has not been printed?

Hey there, Sblackburn.

Thanks for letting me know about the steps you performed. I’ll be your guide to help in reversing the transaction and applying the vendor credits.

As mentioned by @197905, you have to delete the bill payment. If you also clicked on the Remove from list option, the checks will no longer show in the Print Checks page.

You can open the Bill Payment Report and print the checks from there. To effectively track the vendor credits, please follow thes steps below.

To remove the bills:

1. Go to Reports on the left panel.
2. Enter Bill Payment List in the search field.
3. Click on the drop-down for Report period, then select the correct date range.
4. From there, click on the amount to see the transaction details.
5. Unmark the box of the bill, then click Save and Close.

Next, let’s go ahead and issue the vendor credit. If the refund is for returned inventory items, you'll need to first create the credit.

Here’s how:

1. Go to the Plus icon (+) at the top, then select Bank Deposit.
2. In the Add other funds to this deposit section, fill in the following fields:
   Received from: Select or enter the vendor name.
   Account: Select the Accounts Payable account.
   Amount: Enter the check amount.
3. Select Save and close.

Once done, link the deposit to the transaction. I’ll walk you through the steps:

1. Go to the Plus icon (+) at the top, then select Expense or Check.
2. In the Choose a payee drop-down, select the vendor name.
3. Leave the Reference / Check #, Date, Amount and Memo fields blank.
4. From the Add to Expense or Add to Check section, select Add for the outstanding vendor credit and deposit.
5. Click Save and close.

However, if you want to pay the bills using the vendor credits, check out this link and going directly to the Pay bills using vendor credits section.

Stay in touch if you need further assistance with any of the steps. I'll be around to lend a helping hand. Have a great day ahead.