Negative AP amount in a class

I’ll help you resolve this negative amount without impacting your overall payable, Debbie.

You get a negative amount in Accounts Payable when a supplier's purchase order isn't matched to a supplier invoice before creating the bill. It's also possible that the original bill was deleted or moved, or bill payment checks remain unfilled.

To get rid of this, you can generate Unpaid Bills Detail or reports by Class. This way, you can compare the balances across multiple classes. To do so, see how to filter, sort, or total reports by class.

If this class is the reason you have a negative balance, you can close them. I’m glad to show you how:

1. Go to the Lists menu, then choose Class List.
2. Select the class name.
3. From the Class ▼ drop-down menu, select Make Class Inactive.

Here's an article that provides depth insights about QuickBooks reports: Understand reports.

In case you want to keep the same report settings for future use: Create, access and modify memorized reports. It helps you access the information quickly to save time.

Don’t hesitate to select the Reply button below if you need further assistance with managing your Accounts Payable. I’ll be here to help. Always take care!

@DebbieA 

Presumably, the nonprofit overpaid for either an asset or expense, hence the debit balance for the class in A/P?  If that's the case, I would suggest entering a bill for the amount of the credit and assigning it to the asset or expense (and class) that was overpaid, then apply the credit to the bill.