Hi there, QuickBooks makes it easy to void a cheque. I'd be glad to walk you through the steps. When the chequ hasn’t been cashed, and wasn’t included in your previous reconciliation, you can void it by following the steps below: Select Accounting from the left menu. Select Chart of Accounts at the top. Select the bank account the check you need to void was recorded under and choose View Register. Locate the desired cheque and click to highlight. Click Edit. On the bottom center click More and select Void. Confirm Are you sure you want to void this cheque? by selecting Yes.However, if the check was included in your previous reconciliations, you’ll need to undo the reconciliation then delete the transaction. Once done, you can then redo the reconciliation process. Feel free to ask questions. I'm here to help. :)

Question

How do I cancel an uncashed (stale dated) cheque?

Forum|Forum|7 years ago
June 3, 2019
11 replies
81 views

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QuickBooks Online

J

JamesM

Level 5

Hi there,

QuickBooks makes it easy to void a cheque. I'd be glad to walk you through the steps.

When the chequ hasn’t been cashed, and wasn’t included in your previous reconciliation, you can void it by following the steps below:

Select Accounting from the left menu.
Select Chart of Accounts at the top.
Select the bank account the check you need to void was recorded under and choose View Register.
Locate the desired cheque and click to highlight.
Click Edit.
On the bottom center click More and select Void.
Confirm Are you sure you want to void this cheque? by selecting Yes.

However, if the check was included in your previous reconciliations, you’ll need to undo the reconciliation then delete the transaction. Once done, you can then redo the reconciliation process. Feel free to ask questions. I'm here to help. :)

C

ClaudiaS_25

I have a stale-dated check that I voided, and re-issued payment. Do I need to create any time of journal entry? The check was issued 7/11/24, the check was replaced on 7/19/25.

M

mv32

Level 8

If you included this cheque and voided it in a past reconciliation, @ClaudiaS_25, you'll need to unreconcile the previous months up to the month it was recorded, instead of creating a journal entry.

This ensures a $0 difference during reconciliation, as it can affect future reconciliations and bank statement references. I also recommend consulting your accountant for professional advice.

If your accountant uses QuickBooks Online Accountant, they can quickly unreconcile transactions. Check the Undo a client's reconciliation in QuickBooks Online Accountant article for steps. If you don’t have an accountant, you can find one here.

Otherwise, after consulting your accountant, manually reconcile transactions up to the reconciliation where the stale check was voided. Please follow the steps below:

Select the Gear icon on the Toolbar.
Under Your Company, select Chart of Accounts.
Locate the appropriate account for the transaction.
From the Action column, select Account history.
Identify the transaction to edit.
In the reconcile status column (indicated by a check mark), repeatedly select the top line of the transaction to change the status of the transaction:
- C - Cleared.
- R - Reconciled.
- Blank - Not cleared or reconciled.
Select Save.

Please let us know if you need more assistance.

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