Learn how to use classes to track income, expenses, or profitability by business segment. You can do this in QuickBooks Online
Get specific insights you need to plan ahead. Use classes to track your transactions by departments, product lines, or any other meaningful segments in your business. So when it’s time to run reports, you have a clear picture of each segment’s financial health. Then, you can use this info to set a budget goal for each class. We’ll show you how.
Step 1: Pick the tool that’s right for you
Think about what you want to track and what kind of insights you want to see. Class tracking is a flexible organisational tool. However, QuickBooks also has other features that might be more specific for your tracking and reporting needs:
- If you do business in multiple locations, you can use location tracking instead. This is a more specific way of tracking your sales, purchases, and profitability by business location.
- If you work on projects, use the Projects feature to track your job costs and income. You can manage your work and see your progress from a single dashboard.
- If you need to classify the things you sell, group them into different categories. This way of grouping gives you a clearer picture of your sales.
It’s also a good idea to ask your accountant’s professional opinion about using classes.
Step 2: Turn on class tracking
Turn on class tracking to add a class field or column on your forms.
- Go to Settings ⚙ and select Company Settings.
- Select Advanced. Then select Edit ✎ in the Categories section.
- Select Track classes.
- Select Warn me when a transaction isn’t assigned a class. This is optional, but it's good to turn on so when you look at reports, you know everything got classified.
- Select the Assign classes ▼ drop-down, then select One to entire transaction or One to each row in transaction.Tip: Select One to entire transaction if you don’t need to enter a class for each product you sell to a customer. You can save time and assign one class to the entire invoice or sales receipt instead.
- Select Save, then Done.
Step 3: Set up your class list
Once your settings are in order, here’s how to set up your class list. Remember, it’s best to keep it simple. Too many classes can be time consuming to work with. And the more straightforward your classes are, the easier it is to understand your reports.
Step 4: Track your transactions by class
After you set up your classes, you can start to organise your customer and supplier transactions by class.
Step 5: Run reports by class
Run reports to check sales, expenses, or profitability by business segment. Learn how to run reports by class.
Step 6: Create a budget for each class
Plan ahead and set a goal for each segment in your company. Learn how to set budget targets for each class.