Statutory Sick Pay (SSP) is paid to employees who are unable to work because of illness. This is the legal minimum you must pay your employee.
SSP is paid at the same time and in the same way as you would pay wages for the same period. As an employer, you are responsible for paying SSP to employees who meet certain qualifying conditions. See Eligibility and Form SSP1 for employee qualifications (and exceptions) for SSP.
Note: You cannot reclaim SSP for sick leave anymore.
An employee is paid for the number of Qualifying Days they are absent. The first 3 Qualifying Days are known as Waiting Days. The employee does not receive SSP for these days. The waiting days do not have to be working days. Check out the Statutory Sick Pay (SSP): employer guide on the gov.uk website for more details about SSP.
To enter statutory sick pay (SSP)
- Go to Employees > Employees.
- Select the applicable employee.
- Select + (at the bottom of the page), then select Statutory pay.
- Select Statutory Sick Pay (SSP).
- Select the First day of leave.
- If you’re unsure about the Last day of leave, you can choose to set the end date to the best of your knowledge. You can always update this later. If you need to update the Last day of absence on an Employee’s SSP absence record, you’ll find it under Leave periods on the employee’s profile.
- For Average Weekly Earnings, QuickBooks Online calculates the average weekly earnings automatically. Use the Average Weekly Earnings field only for certain instances, such as if you're switching from another payroll software as QuickBooks does not have the employee's payroll history to accurately calculate the Average Weekly Earnings. In such instances, enter the correct amount. The Average Weekly Earnings is calculated on the 8-week period before the first day of sickness.
- Save your changes.