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Lauren0212
Level 1

Build Assembly "Pending Non-Posting"

Working on Quickbooks Desktop.

I keep getting messages on assembly builds which says 'PENDING NON-POSTING'. 

The only reason i've found this is because my stock is wrong and i'm wondering why.

Does anyone know how to fix this problem and how to avoid it in the future?

 

Many thanks!Build-Assembly-Problem.jpg

17 REPLIES 17
MirriamM
Moderator

Build Assembly "Pending Non-Posting"

Thanks for reaching out to the Community, @Lauren0212.

 

The PENDING NON-POSTING status of your assembly means that your items are not enough to build that assembly. 

 

To remove the Pending status, you can change the date of the inventory received to a day before the day the Build Assembly was created or have the items/quantity on hand on your build date. Doing so will enable the Remove Pending Status button, and let you complete the build.  

 

Here's what you'll need to do:

  1. Go to the Inventory menu at the top.
  2. Select the Inventory Center.
  3. Choose the assembly item, then open the pending build. 
  4. Adjust the date under the Date drop-down menu. 
  5. Hit the Remove Pending Status button.
  6. Tap Build & Close

For more details about building assemblies in QuickBooks Desktop, check out this article: Add, edit, and delete items

 

If you have other questions, post your reply here. I'll get back to you. I'm willing to lend a hand again. Take care.

Lauren0212
Level 1

Build Assembly "Pending Non-Posting"

Thank you for your reply.

 

How do I find out which item was not in stock for this to become pending on the selected date?

 

In the QTY ON HAND column, every item is in stock from what I can see so I dont understand why it's pending.

Ashleigh1
QuickBooks Team

Build Assembly "Pending Non-Posting"

Hello Lauren0212, 

 

Can you just clarify it for us what it is you would like to do as you have said one thing then said something else? 

 

So is it because your stock is wrong or is it because it days pending because some items aren't available to build the item? 

 

I would suggest calling into our desktop helpline, they will be able to set up screen shares with you and talk you through how to correct your issue. 

 

The number to ring is 0808 168 9535 

Lauren0212
Level 1

Build Assembly "Pending Non-Posting"

Hi Ashleigh,

 

My problem is is that I dont understand the problem.

 

The first response said that the problem is that the items were not in stock when the build was dated for. But from what I can see they were all in stock.

 

I want to know why I have 2 builds pending and how to stop it happening again.

 

I will call the help desk as it seems thats easier.

iwidjaja
Level 1

Build Assembly "Pending Non-Posting"

We had to make adjustments to an inventory entry in the previous month, which has been closed.  The Builds have been set to Pending Non-Posting.    I want to enter an adjustment to that inventory item for the beginning of October, so we can rebuild the assemblies for that month.

 

So, the procedure is still OK even though the previous month has been closed?

 

Thank You

Charies_M
Moderator

Build Assembly "Pending Non-Posting"

Thank you for going into further detail on what you're trying to accomplish, iwidjaja.

 

Yes, you can still use the same steps share by MirriamM. Just make sure to use the correct date when building the assembly so it won't affect your books. You can also consult your accountant to guide in performing the steps.

 

Let me share the steps again for you:

  1. Go to the Inventory menu at the top.
  2. Select the Inventory Center.
  3. Choose the assembly item, then open the pending build. 
  4. Adjust the date under the Date drop-down menu. 
  5. Hit the Remove Pending Status button.
  6. Tap Build & Close.

If you need other helpful articles in the future, you can always visit our site: Help articles for QuickBooks Desktop.

 

Should you be needing more help from me, just leave a reply below. I'd be more than happy to assist. Have a great rest of the day!

iwidjaja
Level 1

Build Assembly "Pending Non-Posting"

Seem to work fine.


Thanks

AnTaraB
Level 1

Build Assembly "Pending Non-Posting"

HI,

 

is there any way to make those Assemblies built in bulk.. I have some going back to 2015 .. I did not know how to find them before and now I found them and there is tons of it. 

 

My question also are they effecting my taxes or Profit&Loss reports and filling. 

 

is there any way we can fix my file and make it up to date. 

 

there is many items like this on My quickbooks. since it is transfered automatically from my online sales to QB and there is 100s of transactions a day. 

I attached a sample screenshot.

 

Please let me know.

 

thank you in advance.

ShiellaGraceA
QuickBooks Team

Build Assembly "Pending Non-Posting"

Thanks for joining us here today, @AnTaraB.

 

Let me share some information about building assembly. The option to create build assembly in bulk is unavailable. You'll have to record them each build. You can use inventory reports to find your pending build. Just go to Reports at the top and then select Inventory.

 

To build an assembly:

 

  1. Go to the Inventory menu at the top.
  2. Select Build Assemblies.
  3. Enter the details of your assemblies.
  4. Scroll down and click Build & New.

 

Check out this guide to learn more about this feature: Track the products you manufacture.

 

On the other hand, your inventory build items will only affect your COGS account in your Profit and Loss report when they were sold. Please refer to this article below to know which report will help with inventory management.

 

 

If you need help with other tasks in QBDT, feel free to browse at this link.

 

Let me know if you still have questions or concerns with your inventory items. I'm just a comment away. Stay safe and have a wonderful day ahead.

jaapkrijger
Level 4

Build Assembly "Pending Non-Posting"

Feeling the pain, made an error in stock adjustment, causing 100s of builds to go pending, no automatic reversal of the same.... Yes, I understand this is an accounting system, not a logistics system, but since you offer assemblies, think there should be a way to make builds easier. Like a single click by end of day or something.

jharding
Level 1

Build Assembly "Pending Non-Posting"

We have many pending builds for 'old' Sales Orders.  Most have been built, invoiced, shipped, and paid for. 

We want to clean up these pending builds.  Do you recommend deleting the builds or should we remove the pending status.  If we remove the pending status, what is the recommendation for the Date? 

 

How is the Date used when you remove the Pending status from a Build Assembly?

jharding
Level 1

Build Assembly "Pending Non-Posting"

Step 4 says to 'adjust the date'.  Can you provide some guidance on how to determine the date?

Rea_M
QuickBooks Team

Build Assembly "Pending Non-Posting"

I've come to guide you as to how you can determine the date to remove pending assemblies in QuickBooks Desktop (QBDT), @jharding.

 

You'll have to change the date of the received inventory a day before the build assembly date. This will enable the Remove Pending Status button to complete the build.

 

For the detailed steps, here's how:

 

  1. Go to the Inventory menu at the top.
  2. Select the Inventory Center.
  3. Choose the assembly item, then open the pending build.
  4. Adjust the date under the Date drop-down menu.
  5. Hit the Remove Pending Status button.
  6. Tap Build & Close.

 

To answer the most commonly asked questions about building assemblies, please see this article: Add, edit, and delete items.

 

Also, to further guide you in tracking stocks and learn more about how QuickBooks handles stock assets, average cost, and Cost of Goods Sold (COGS), I'd recommend checking out this article: Understand stock assets and cost of goods sold tracking.

 

Please keep me posted in the comments if you have other build assembly concerns and questions about managing inventories in QBDT. I'll gladly help. Take care always, @jharding.

OGill
Level 1

Build Assembly "Pending Non-Posting"

Hello,

I am hoping to gain some information on Pending Builds and Swap Bills. Is there a way to link a pending build or swap bill to that specific line item in an itemized sales order? I would like to be able to keep track of these builds and swaps, without missing any or entering it in twice that would affect inventory.

 

It would be helpful if we can link a build or swap to a sales order and when we click on it, it would bring us to that tab.

 

Thanks!

GeorgiaC
QuickBooks Team

Build Assembly "Pending Non-Posting"

Hi OGill, thanks for joining this thread - we'd be happy to direct you on the correct process to record this. Can we first check if you're using QB Desktop or QB Online? 

OGill
Level 1

Build Assembly "Pending Non-Posting"

Hi Georgia!

 

We are using QBE desktop through Right Networks.

 

Thanks!

Giovann_G
Moderator

Build Assembly "Pending Non-Posting"

Thanks for providing additional information, OGill.

 

The option to link a pending build or swap bill to a specific item in a sales order isn't possible. You must complete the build before creating a sales order. The system will then determine whether the item is available or in stock.

 

You can follow the steps outlined by my colleague above to remove the pending build status and then finish the build. After that, you can create a sales order to keep track of the item you promised your customers. Refer to this article for more details: Create a sales order.

 

I'm also adding this resource if you need to make adjustments for your stock or the total value of your product for future reference: Adjust your stock quantity or value in QuickBooks Desktop.

 

Don't hesitate to add any details below if you need anything else in QuickBooks. We're always here to help you.

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