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lindak1119
Level 7
December 15, 2018
Question

I want to change the Class on multiple transactions instead of plowing through each individual transaction?

No text available

    47 replies

    MaryGraceSModerator
    Moderator
    December 15, 2018

    Greetings, @lindak1119.

     

    Welcome to the Community. I'd be happy to help share some information about changing class on multiple transactions in batch.  

     

    If you're referring to the downloaded transactions from your bank, yes you can change the class assignment to multiple transactions in bulk. Please take note that the Class field is only available if you have set up classes on the Account Settings. 

     

    Here's how to change it on the banking page: 

    1. On the left pane, select Banking.
    2. On the top left, select the Banking tab.
    3. Select the bank.
    4. Select the For Review tab. 
    5. Check the boxes for each transaction you want to edit.
    6. From the Batch actions drop-down menu, select Modify Selected.
    7. Use the fields in the Modify Selected dialog to specify the Class. 
    8. Select Apply.

    The specified information is applied to all of the selected transactions.

     

    However, if they are already matched or added, or if there are existing entries that were manually created you'll have to go back to each transaction and change the class. 

     

    Also, I’ll be sure to share your thoughts about this option to our engineers. You might also want to send your suggestions straight to our Product Developers. 

     

    It will help us not only improve the product but also will help us know what works best for you. Just click on the Gear icon and choose Feedback. For additional help, feel free to reach out to our Phone Support. They have the tools that can help you get to a resolution quickly. 

     

    That should do it. Feel free to leave a comment below if you have any other questions about changing the class in QuickBooks Online. I'll be happy to help you out. 

      landlawyer
      May 2, 2019

      I have QuickBooks Desktop Pro 2018. The only options available on the Batch Actions are Add/Approve and Ignore. The modify option doesn't seem to be there. Am I missing something?

      Rasa-LilaMQuickBooks Team
      QuickBooks Team
      May 2, 2019

      Thanks for joining this thread, max123.


      Allow me to chime in and point you in the right direction on how perform this process.


      To help me get on the same page, are you trying to add a class for the downloaded transactions? If yes, you’ll have to select the Add More Details option to do this task.

       

      Here's how:

       

      1. At the top menu bar, go to the Banking tab.
      2. Select Bank Feeds, then choose Bank Feeds Center.
      3. On the left panel, click on the account you’re working on.
      4. Click on the Transaction List located in the lower right hand.
      5. Mark the transaction you want to add a class.
      6. Under the Action column, click on the drop-down and choose Add More Details.
      7. From there, click on the drop-down for Class and select the right one.
      8. Click on Add to QuickBooks.


      You’ll have to follow the same steps for the other data you want to classify. Just as a heads up, you can only add classes by batch if you’re using the QuickBooks Accountant and QuickBooks Enterprise Solutions versions.

       

      This steps should get you pointed in the right direction. 


      If you’re referring to other processes, I appreciate any details you can provide to help me get on the same page. Thanks in advance. I’ll be on a look out for your response.  

       

      vpcontroller
      vpcontroller
      Level 7
      December 15, 2018

      Currently, in QBO, there is no way to change the CLASS category on multiple transactions at once if they are already in the ledger. Unfortunately, you will need to change the class transaction one at a time.

       

      You may also want to check with your Accountant. With QBO Accountant version, it comes with Accountant Toolbox feature which can reclassify class for certain expense transactions in bulk.

        vpcontroller
        vpcontroller
        Level 7
        October 4, 2019

        This batch transactions Class Reclassify feature is already available in the QBO Accountant version. I don't understand why it's still not available in the Plus plan and Advanced plan.

         

          Bizguy
          July 25, 2023

          Is this available in QB Online?! I need this 

          Joshua R
          January 10, 2020

          Good afternoon, @JLH_JAX.

           

          Glad to have you back in the Community.

           

          The option to change the class on multiple transactions isn't currently available in QuickBooks Desktop.

           

          I'm happy to submit feedback for you to our product engineers for a possible change in future updates.

           

          Thank you for reaching out! If you have any other questions, I'm only a reply away.

          Kodjigger
          January 24, 2020

          This is totally ridiculous. Freshbooks has this feature. If you import a CSV it allows you to add a category to multiple transactions. So in excel you can filter transactions then add a category and import it. The fact that you guys have this feature and are holding back is a terrible strategy. I am switching to Freshbooks unless you 1: lower your price, and 2: quit holding back on features so that we have to upgrade. 

           

           

            DivinaMercy_N
            DivinaMercy_NModerator
            Moderator
            July 13, 2021

            Looking to do this also.  Hoping to change this years transactions and update with Class's as being asked of me from upper mgmt.  Please tell me I don't need to do every single transaction individually for this past 6+ months?


            Thanks for joining this conversation, @Lisa2002.

             

            As discussed in previous responses to this thread, reclassifying multiple transactions at once is only available if you're using QuickBooks Online Accountant or Advanced version. For more info, please see this article: Reclassify or move multiple transactions at once.

             

            If you're using the QuickBooks Online Plus, Simple Start, or Essential versions, you'll need to manually change the categories of each transaction.

             

            You can also look for a third-party app that integrates with QBO to help you reclassify multiple transactions. Here's how:

            1. Head to the QuickBooks Apps store.
            2. From the search bar, enter a keyword of the feature you need. Example: Update class of multiple transactions.
            3. Then, press the Enter key on your keyboard.

             

            Also, feel free to reach out to our Customer Care team to further help you do any of your QBO tasks. Our live support operating hours are from Monday to Friday 6 AM to 6 PM and on Saturday 6 AM to 3 PM Pacific Time. 

             

            If you have additional questions about reclassifying your transactions, please post a comment below. I'll be always around to lend you a hand. Have a good one.

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