How do I manually enter employer payroll liabilities into Quickbooks online?

50 replies
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We do not run our payroll in house. We outsource our payroll to a third party. Can you please show me the journal entry I should use in order to record the liabilities Also after I record the Journal Entry, do I need to write a check towards the liability after it has been paid in order for the account to have a zero balance in the balance sheet? Can you please be as detailed as possible. Previous links that I have used have different answers. The more detailed the better

QuickBooks Online

Answer

Hi khaleds,

According to this article, Recording payroll transactions manually, you may use either the Expense or Liability account when creating a Journal Entry (for payroll transactions). If you use the Expense account, there's no need to write checks. If you use the Liability account, you'll need to write checks. This will zero out the liability or lower it to the current amount outstanding.

Please take time to read the article above. It'll help you record the payroll transactions correctly.

I'd be glad to help you if you have other questions about recording payroll transactions.

A

Anonymous

Answer

Hi khaleds,

According to this article, Recording payroll transactions manually, you may use either the Expense or Liability account when creating a Journal Entry (for payroll transactions). If you use the Expense account, there's no need to write checks. If you use the Liability account, you'll need to write checks. This will zero out the liability or lower it to the current amount outstanding.

Please take time to read the article above. It'll help you record the payroll transactions correctly.

I'd be glad to help you if you have other questions about recording payroll transactions.

L

lindak1119Author

Level 7

After I did this Journal entry, my payroll liability account is about negative -$3000. Am i Supposed to zero it out? How would I do that? I tried writing a check towards it and it and it turned into negative -$6000. We already paid the liability and it has cleared our bank account for the $3000

B

Beltranisaias0

@lindak1119 wrote:
After I did this Journal entry, my payroll liability account is about negative -$3000. Am i Supposed to zero it out? How would I do that? I tried writing a check towards it and it and it turned into negative -$6000. We already paid the liability and it has cleared our bank account for the $3000

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