Question

Capacity limitations-Enterprise

Forum|Forum|5 years ago
March 24, 2021
2 replies
15 views

We are in the construction industry and recently experienced our QB Premier maxing out with 14500 records which totally locked us out and we could not do anything in QB until upgrading to Enterprise. It is our understanding that Enterprise max capacity is 100000 customer, vendor, employee records. All records regardless of weather they are Inactive or Active count towards this total. QB gives you no warning that you are coming close to reaching capacity.

Has anyone else experienced this? How are you preparing going forward?

We will max out the current solution in 3-4 years. We would like to stay on the QB platform, if possible.

QuickBooks Enterprise Suite

Rose-A

Level 10

Good day, gmcd75495. I'd be glad to provide some information about the maximum capacity of QuickBooks Enterprise.

Yes, you're right. QuickBooks Enterprise can accumulate 100,000 total names (Employees, Customers, Vendors, and Other Names combined) and let you scale from 1 to 40 users who can all work at the same time.

With this version, you can quickly pay employees and independent workers right from QuickBooks with printed checks as well as utilizing job costing, class, and item tracking data for accurate paychecks.

You can take a look at the following article to know more about the max amount of entries you can have for each list in QuickBooks Desktop: Maximum number of list entries. On the same link, you'll find a write-up on how to manage your file as well as condensing your company data.

This should keep you moving today, gmcd75495. Don't hesitate to let me know if I can be of additional assistance while working in QuickBooks or need more help with anything. I'm always here to keep helping. Have a good one!

Fiat Lux - ASIA

Level 14

@gmcd75495

You may have 3 options:

1. Upgrade to QBD Enterprise

2. Keep using a one time license of QBD Premier and open a new company file. Utilize a migration tool if required for some transactions data.

https://transactionpro.grsm.io/qbd

https://partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2

3. Purchase a 3rd party list size reduction service. This service reduces list items in your company file without the loss of any historical transactions.

G

gmcd75495Author

We did upgrade to Enterprise. We are trying to plan for 2-3 years from now what our options will be when we max out on the 100000 records.

How can we reduce the amount of records without getting rid of history?

Fiat Lux - ASIA

Level 14

@gmcd75495 wrote:
\How can we reduce the amount of records without getting rid of history?

Create a new company file and utilize a migration tool and/or run the Condense Data utility, or purchase a 3rd party service as I mentioned earlier.

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